Art3_Fontana_2023 Active Projects Status
Good afternoon,
Please see the attached project status report.
<https://pubassets.fontana.org/images/fontana_logo110.jpg>
Tatyana Clark
Senior Accountant • Finance
City of Fontana • 8353 Sierra Ave • Fontana, CA 92335
tclark@fontana.org <mailto:tclark@fontana.org> • Office: 909-350-6782 <tel:909-350-6655>
<https://linklock.titanhq.com/analyse?url=http%3A%2F%2Fwww.fontana.org%2F&data=eJxLtjUzTDMxTDZJtTA0M0pRS7FNzy9OSi5J1EvOz1XLtXXPcncP8A1INy_xMlcrti1JzkksylY1MUjLzytJzEvUyy9KVyuyTc_OT8pJLK4CSiBrL7XNKCk
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e?url=https%3A%2F%2Fwww.youtube.com%2Fuser%2FKFONTV&data=eJxNi70KwjAURp8mGYupoXW5g0sDitpB3JM0jfTvSnJD0Kc3bsIHB87hs9CIUQor3UE09cAH8BiNJV1ZXPkKalKqv_S-pVPLI5BddJiZ3I24kd50hcHzAH5Gs-j4KeH_nuBJ9Ipsf2R1V5
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Tatyana Clark
Senior Accountant • Finance
tclark@fontana.org <mailto:tclark@fontana.org> • Office: (909) 350-6782 <tel:(909) 350-6782>
From: Ginger Koblasz <gkoblasz@gosbcta.com>
Sent: Wednesday, May 10, 2023 10:16 AM
To: Tatyana Clark <tclark@fontana.org>
Cc: William Castrillon <wcastrillon@fontana.org>
Subject: Re: TDA Article 3 Awards
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Ok, will talk to you then.
Sent from my iPhone
On May 10, 2023, at 8:06 AM, Tatyana Clark <tclark@fontana.org <mailto:tclark@fontana.org> > wrote:
2 pm works for me.
<https://pubassets.fontana.org/images/fontana_logo110.jpg>
Tatyana Clark
Senior Accountant • Finance
City of Fontana • 8353 Sierra Ave • Fontana, CA 92335
tclark@fontana.org <mailto:tclark@fontana.org> • Office: 909-350-6782 <tel:909-350-6655>
<https://linklock.titanhq.com/analyse?url=http%3A%2F%2Fwww.fontana.org%2F&data=eJxLtjUzTDMxTDZJtTA0M0pRS7FNzy9OSi5J1EvOz1XLtbVMzUz1Lzd3cqtILlUrti1JzkksylY1MUjLzytJzEvUyy9KVyuyTc_OT8pJLK4CSiBrL7XNKCk
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Tatyana Clark
Senior Accountant • Finance
tclark@fontana.org <mailto:tclark@fontana.org> • Office: (909) 350-6782 <tel:(909)%20350-6782>
From: Ginger Koblasz <gkoblasz@gosbcta.com <mailto:gkoblasz@gosbcta.com> >
Sent: Wednesday, May 10, 2023 7:49 AM
To: Tatyana Clark <tclark@fontana.org <mailto:tclark@fontana.org> >
Cc: William Castrillon <wcastrillon@fontana.org <mailto:wcastrillon@fontana.org> >
Subject: RE: TDA Article 3 Awards
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Good morning Tatyana, I’m available any time between 1-3 this afternoon.
From: Tatyana Clark <tclark@fontana.org <mailto:tclark@fontana.org> >
Sent: Wednesday, May 10, 2023 7:46 AM
To: Ginger Koblasz <gkoblasz@gosbcta.com <mailto:gkoblasz@gosbcta.com> >
Cc: William Castrillon <wcastrillon@fontana.org <mailto:wcastrillon@fontana.org> >
Subject: RE: TDA Article 3 Awards
Good morning,
My name is Tatyana Clark and I am the new Senior Accountant here with the City of Fontana. I will be submitting the reimbursement requests going forward. I am currently getting acquainted
with all of the City’s projects and invoicing procedures, and I believe a brief phone call with you would be beneficial. Please let me know if this afternoon works for you.
<image001.jpg>
Tatyana Clark
Senior Accountant • Finance
City of Fontana • 8353 Sierra Ave • Fontana, CA 92335
tclark@fontana.org <mailto:tclark@fontana.org> • Office: 909-350-6782 <tel:909-350-6655>
<https://linklock.titanhq.com/analyse?url=http%3A%2F%2Fwww.fontana.org%2F&data=eJxLtjUzTDMxTDZJtTA0M0pRS7FNzy9OSi5J1EvOz1XLtTUoK82NMgksCnN3DlYrti1JzkksylY1MUjLzytJzEvUyy9KVyuyTc_OT8pJLK4CSiBrL7XNKCkp
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Tatyana Clark
Senior Accountant • Finance
City of Fontana • 8353 Sierra Ave • Fontana, CA 92335
tclark@fontana.org <mailto:tclark@fontana.org> • Office: (909) 350-6782 <tel:(909)%20350-6782>
<https://linklock.titanhq.com/analyse?url=http%3A%2F%2Fwww.fontana.org%2F&data=eJxLtjUzTDMxTDZJtTA0M0pRS7FNzy9OSi5J1EvOz1XLtTUoK82NMgksCnN3DlYrti1JzkksylY1MUjLzytJzEvUyy9KVyuyTc_OT8pJLK4CSiBrL7XNKCkp
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From: William Castrillon <wcastrillon@fontana.org <mailto:wcastrillon@fontana.org> >
Sent: Saturday, May 6, 2023 6:45 PM
To: Tatyana Clark <tclark@fontana.org <mailto:tclark@fontana.org> >
Subject: FW: TDA Article 3 Awards
Tatyana,
Can you please look in to this and see what’s is needed?
<image001.jpg>
William Castrillon
Resource Budget Officer • Finance
City of Fontana • 8353 Sierra Ave • Fontana, CA 92335
wcastrillon@fontana.org <mailto:wcastrillon@fontana.org> • Office: (909) 350-7669 <tel:(909)%20350-7669>
<https://linklock.titanhq.com/analyse?url=http%3A%2F%2Fwww.fontana.org%2F&data=eJxLtjUzTDMxTDZJtTA0M0pRS7FNzy9OSi5J1EvOz1XLtTUoK82NMgksCnN3DlYrti1JzkksylY1MUjLzytJzEvUyy9KVyuyTc_OT8pJLK4CSiBrL7XNKCkp
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From: Ginger Koblasz <gkoblasz@gosbcta.com <mailto:gkoblasz@gosbcta.com> >
Sent: Friday, May 5, 2023 11:49 AM
To: William Castrillon <wcastrillon@fontana.org <mailto:wcastrillon@fontana.org> >
Cc: Jeffrey Kim <JKim@fontana.org <mailto:JKim@fontana.org> >; Estephany Monroy <emonroy@fontana.org <mailto:emonroy@fontana.org> >; Nancy Strickert <nstrickert@gosbcta.com <mailto:nstrickert@gosbct
a.com> >
Subject: TDA Article 3 Awards
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Hi William,
On May 3, 2023, the SBCTA Board approved <https://linklock.titanhq.com/analyse?url=https%3A%2F%2Fwww.gosbcta.com%2Fwp-content%2Fuploads%2F2022%2F12%2F2023-05-03-Board-of-Directors-Full-Agenda-1928.p
df%23page%3D298&data=eJxNTMtqwzAQ_Br5tkZaucE56JA2pOcS6KG3jSQrJbJXSHIM-fqo9BIYmBcz1uzUNCg7-FHt0HXOBC4XW6m3PHezkfd1_hm-8vfnx7krptpI-SYGOfFSaaGec-iyCTe-RCqPVrzOV3OtNRWhDwJPDdu29S_9X5LAtie_1GbWFJlcaQolYi
OF_1qDfAOp4Z0pO-AJjr_Z28q5wGmNEQ7BL45A7XHsk5sE6kTBC33E_fgEmghIGQ%25%25> changes to the TDA Article 3 program that impacts all active awards. Below is information regarding both the
changes approved by the Board and a list of items needed based on these changes and a survey of the documentation we have on file.
1. For all active awards:
1. Provide a project summary by May 30, 2023. This can be via email or memo. For each of the City’s three (3) active TDA Article 3 awards, the summary should:
1. roughly describe what work has been completed to-date, and
2. provide an estimate of expenses incurred. If expenses have not yet been incurred, please provide a detailed schedule that demonstrates how the City will complete the project by the
deadline.
2. Please note that, according to the updated regulations that apply to all active awards:
1. If the recipient is unable to demonstrate that funds have been expended in the first year, then those funds will be automatically rescinded and provided to the next highest scoring
application within the same award category. An exception will be made this year only for projects that demonstrate a schedule that ensures the project will be completed by the deadline.
2. Additionally, funds will be rescinded for construction projects in cases where a construction contract has not yet been awarded within three (3) full fiscal years.
2. Alder Middle School SRTS
1. In order to process #7 Request for Reimbursement, we need:
1. A signed Claim Form for the full award amount. This is needed only one time; no need to include it again with future invoices. I’m only able to find signed claim forms with partial
amounts on them in our files.
2. A resolution authorizing filing of the claim form, submission of reimbursement request, and designation of an authorized agent (similar to what was provided for the Kathy Binks Elementary
SRTS award). Hopefully, something along these lines was already done and our records just need to be updated accordingly.
2. All invoices for this project should be for a minimum of $50,000 (20% of the total award). This regulation was approved in 2021 and applied to all active awards. Processing
invoices is labor intensive and SBCTA does not have the staffing needed to process a bunch of smaller invoices. This is why most awards (under $200,000) are not permitted to submit
for progressive reimbursements at all. After receiving the items noted above, we will process invoice #7 however, from here on out, invoices for this project must meet the $50,000 minimum
threshold.
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3. Attached is an updated Claim Form package. From now on (after #7), the City must include a summary of progress on the form and confirm that all charges are consistent with
the approved scope of work.
4. Please include a copy of the check list and back up summary with all future request for reimbursement submittals. No need to include non-eligible expenses.
3. Attached are also updated Claim Form packets for Fontana’s other awards.
Please let me know if you have any questions and/or if you would like to have a call to go over any of this.
Regards,
Ginger Koblasz
San Bernardino County Transportation Authority
Senior Planner
1170 West Third Street, 2nd Floor
San Bernardino, CA 92410
909.884.8276 | Office
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