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Art3_Highland_FY19_BikePed_9th_ExtRqst �ry.198] f Idd LpInc- 1987 December 2, 2022 Mr. Josh Lee, Chief of Planning San Bernardino County Transportation Authority 1170 W. 3rd Street, 2nd Floor San Bernardino, 92410 Subject: Request for Time Extension TDA Article 3 Funds Bicycle and Pedestrian Facilities Program and Transit Stop Access Program Dear Josh: The City of Highland currently has two TDA Article 3 grant awards: Year Amount Fund Awarded Awarded Project Description Expiration Date 1. 2019 $67,436 911 Street Transit Stops, Sidewalk, and Bikeway Improvements 12/31/2022 Project (swk19001) 2. 2019 $53,897 Transit Stop Access Improvements on Base Line, Boulder Avenue, 12/31/2022 9' Street, and Olive Tree Lane Project (swk19002) The City started engineering design on both projects in January 2020. Engineering design of the first project is now 95% complete and can be finalized once the needed street right-of-way from one remaining parcel is acquired.The City experienced an unexpected right-of-way delay on this project, which includes construction of new sidewalk on 911 Street west of Victoria Avenue. A total of 19 easements were required for this project and the City has acquired 18 of 19 to date. After various failed attempts to negotiate with the remaining property owner to acquire the needed right-of-way on 91h Street, the City will pursue to exercise the option of condemnation/eminent domain for the remaining parcel. The TDA Article 3 grant funds are only for preliminary engineering and design, see attached email. The City will seek additional TDA Article 3 grant funds to complete construction once the remaining parcel has been acquired. The City has completed engineering design on the second project and the project has advertised for construction bids. We anticipate starting construction late January of 2023, with an anticipated completion date of March 2023. Page 1 of 2 Mayor Mayor Pro Tern City CounciE City Council City Council City Manager Larry McCallon Jesse Chavez Penny Lilburn Anaeli Solano John P.Timmer Joseph A. Hughes 27215 Base Line, Highland, CA 92346 Tel: (909) 86.4-6861 - Fax: (909) 862-3180 • Web:www.cityofhighland.org It is anticipated that both projects will be implemented under the following schedules: swk19001 swk19002 Complete right-of-way acquisition 10/31/2023 N/A Complete plans, specifications and 12/31/2023 11/9/2022 estimates Advertise for construction N/A 11/10/2022 Award construction bid N/A 1/10/2023 Start construction N/A 2/13/2023 Complete construction N/A 5/31/2023 Final Payment to contractor N/A 7/31/2023 Project close-out N/A 9/29/2023 Both projects have an original fund expenditure date of December 31, 2022, thus, the City would like to request that the deadline to expend TDA Article 3 funds on these two projects be extended to December 31, 2023. Your favorable consideration is very much appreciated. Sincerely, Carlos Zamano, P.E. Public Works Director/City Engineer City of Highland (909)864-8732 ext. 254 Enclosure Page 2 of 2 Carlos Zamano From: Ernie Wong <ewong@cityofhighland.org> Sent: Monday, July 22, 2019 10:41 AM To: czamano@cityofhighland.org Cc: 'David Kinzie'; dbarton@cityofhighland.org; Paul Nguyen; Alondra Munoz Subject: TDA Article 3 Award - 9th Street Attachments: 19Highland-award letter_BikePed.pdf; 2019 TDA Article 3 Bike-Ped Application.pdf, Exhibit- Detailed Engineers Estimate 4-30-19 - (1).xls Follow Up Flag: Follow up Flag Status: Flagged Carlos: Attached is the award letter for$67,436 of TDA Article 3 funds that can be used to pay for 50%of project cost of proposed street improvements to be located along the south side of 9th Street west of Victoria Avenue.Also see attached grant application for details of project scope. See below email - Because this project only received partial Article 3 funding, which is a lot less than the application amount of$332,000, SBCTA staff has agreed that the project scope can be reduced to include just the project preliminary engineering and design phase. I think Article 3 funds may also be used for right-of-way work if needed, with additional discussion with SBCTA staff. Please make arrangement for consulting services to utilize the grant funds, which must be spent by 12/31/22. Ernie From: Ernie Wong [mailto:ewong@cityofhighland.org] Sent: Friday, May 31, 2019 2:17 PM To: 'Cameron Brown' Cc: 'David Kinzie' Subject: RE: TDA Article 3 Award Cameron: As we discussed on the phone yesterday,the City of Highland will accept the TDA Article 3 award for the initial phase of the 9t"Street project including preliminary engineering and design in the amount of$67,436, and will contribute a local match of at least the same amount to provide at least a 50% match. As I will be out of town all day on Monday, 6/3/19, and will not be able to attend the TTAC meeting, would you send me a copy the handout that you will be distributing at the TTAC meeting regarding SBCTA's proposed TDA Article 3 award? Thanks. Ernie Wong City of Highland From: Cameron Brown [mailto:cbrown@gosbcta.com] Sent: Thursday, May 30, 2019 9:32 AM To: ewong@cityofhighland.org Subject: TDA Article 3 Award 1 Hi Ernie, I wanted to follow up with you on the TDA Article 3 award. We can amend the scope of the project to just take care of preliminary engineering and design. This should bring your total project cost down. However, our award can only award at the 50% local match rate you established in your application. The max amount we can reimburse is$67,436 out of a $134,872 total project cost. I'm assuming we can make this work, please verify with me as soon as possible as this recommendation will be going to our General Policy Committee in two weeks and the agenda is almost completed. Let me know what your estimate is for this initial phase of the project if it will be more or less than the$134,872, so I can make sure we have the right language in our award letter. Please give me a call if there's any questions. Cameron Brown Senior Planner 1170 West Third Street, 2"d Floor San Bernardino, CA 92410 909.884.8276 1 Office 909.889.8611 x157 I Direct The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. If you believe that you have received this e-mail in error, please contact the sender immediately and delete the e-mail and all of its attachments. 2