Art3_Redlands_FY13_BikePed_OBTIII_Ext6_211201_GK_CLOSED
December , 2021
Gerard Nepomuceno
Associate Engineer
Via email at: gnepomuceno@cityofredlands.org
RE: 2013/14 Orange Blossom Trail Phase III – Extension
Dear Mr. Nepomuceno:
This letter serves as a response granting the City of Redlands’s request per SBCTA Board of Directors
approval on December 1, 2021 to extend the deadline to complete the Transportation Development Act
(TDA) Article 3 grant funded project as outlined below.
Project Type Bicycle/Pedestrian
Allocation Number S-1407-11
Project Description Orange Blossom Trail Phase III
TDA Article 3 Award $918,722 ($811,164 balance)
Local Match $162,128 ($143,147 balance)
Local Share 15%
ATP Share (if applicable) NA
Total Project Cost $1,080,850
Original Deadline 12/31/2016
Revised Deadline 12/31/2023
Extension (# of years) 7.5
As a friendly reminder, the TDA Article 3 grant award is paid through a reimbursement process upon
project completion or through progress payments for awards over $200,000. It is required that a TDA
claim form and supporting documentation of project completion or progress are submitted to SBCTA
prior to disbursement of funds. The TDA Article 3 grant award is for a maximum reimbursable amount.
Should your project exceed the maximum reimbursable amount, SBCTA will not provide any additional
reimbursement. For projects completed under the awarded amount, SBCTA will reimburse your agency
for the TDA Article 3 share of the project using the match percentage identified above and in your grant
application. Please also keep in mind that staff expenses may only be used to fulfill the local match
requirement under select circumstances.
Should you have any questions regarding the above, please feel free to contact me via email at
gkoblasz@gosbcta.com or phone at (909) 884-8276 x112.
Sincerely,
Ginger Koblasz
Senior Planner
Entity: San Bernardino County Transportation Authority
Minute Action
AGENDA ITEM: 11
Date: December 1, 2021
Subject:
Transportation Development Act Article 3 Award Extension Request: Orange Blossom Trail III
Recommendation:
That the Board, acting as the San Bernardino County Transportation Authority:
Approve an additional deadline extension for the Transportation Development Act Article 3
Award for the City of Redlands Orange Blossom Trail III award from 12/31/2021 to 12/31/2023.
Background:
San Bernardino County Transportation Authority (SBCTA) oversees the disbursement of two
percent (2%) of the Local Transportation Funds (LTF) made available to counties and cities for
facilities, for the exclusive use of pedestrians and bicyclists, known as the Transportation
Development Act (TDA) Article 3 Program. In August 1999, the SBCTA Board of Directors
(Board) approved a policy that twenty percent (20%) of the Article 3 program would be made
available for projects that improve access to transit stops for pedestrians and persons with
disabilities. The remaining eighty percent (80%) would be available for pedestrian and bicycle
projects.
On July 10, 2013, SBCTA (SANBAG at the time) awarded TDA Article 3 funding in the amount
of $918,722 to the City of Redlands (City) for the construction of the Orange Blossom Trail
Phase III (Project) Class I bicycle and pedestrian trail. To date, SBCTA has disbursed $107,558
to the City leaving them with a balance of $811,164. A history of changes made to the project’s
scope and deadlines is shown in the table below.
No. Approval
Date
Approved
By
From
Date
To Date Description
Original Award Terms
0 7/10/13 Board 7/11/13 6/30/16
Construct 1.2 miles of Orange Blossom Trail
between Mountain View Avenue to California
Avenue.
Award Extensions (and Scope Change)
1 2/23/16 Staff 6/30/16 6/30/17 SBCTA staff approved an extension request
since the project was progressing.
2 10/26/16 Staff 6/30/17 12/31/17
The City ran into difficulty obtaining an
encroachment permit for the segment between
Byrn Mawr Avenue and Mountain View
Avenue. They were granted a scope change to
replace this 0.5 mile segment with one of
similar length between Alabama Street and
Tennessee Avenue and a deadline extension
due to the delays caused by this modification.
3 10/10/17 Staff 12/31/17 12/31/18 Extension request granted.
4 8/21/19 Staff 12/31/18 12/31/20 Extension granted due to unforeseen Flood
11
Packet Pg. 136
Board of Directors Agenda Item
December 1, 2021
Page 2
San Bernardino County Transportation Authority
Control permitting delays.
5 3/3/21 Board 12/31/20 12/31/21
The City revised design drawings to include
reach beyond the revised Project’s extents in
order to address issues discovered when
revising the Water Quality Management Plan.
These changes triggered the need for additional
permitting and certification as well as an
amendment to the Common Use Agreement
made with Flood Control and the additional
hydrology and hydraulic calculations.
No. Approval
Date
Approved
By
From
Date
To Date Description
Current Extension Request
6 12/31/21 12/31/23
While the City has made progress with all the
work triggered by the drainage redesign
previously noted on their 5th extension, they
did not foresee the amount of resubmittals to
Flood Control that would be needed (5 since
the beginning of 2021). As of October 5th, the
City is waiting for the permit or a reply from
Flood Control and is prepared to put the
project out to bid as soon as the permit is
obtained. SBCTA staff is recommending an
additional year extension beyond the City’s
request in order to provide time for other
unforeseen delays.
In 2018, the Board approved TDA Article 3 Program guidelines stipulating the following:
“Two one-year extensions may be granted at the discretion of SBCTA for projects that
are moving forward but cannot be completed by the award sunset date.
Subsequent extensions are at the discretion of the SBCTA Board. Extension requests must
include appropriate justification for an extension and provide a revised project schedule
with an expected completion date.”
Since the project is progressing, and the City indicates the project is ready to list once they
receive the Flood Control permit, staff recommends approval of the extension request from
December 31, 2021 to December 21, 2023.
Financial Impact:
This item is consistent with the Fiscal Year 2021/2022 Budget.
Reviewed By:
This item has not received prior policy committee or technical advisory committee review.
Responsible Staff:
Ginger Koblasz, Senior Planner
11
Packet Pg. 137
Board of Directors Agenda Item
December 1, 2021
Page 3
San Bernardino County Transportation Authority
Approved
Board of Directors
Date: December 1, 2021
Witnessed By:
11
Packet Pg. 138
11.a
Packet Pg. 139 Attachment: Extension Request - OMB Trail III (8105 : TDA Article 3 Extension Request: Orange Blossom Trail III)