Art3_Fontana_FY17_BikePed_ABMillerSRTS_Com2_CLOSEDHi Ginger,
Thanks for all of this! I will let you know when we are able to take the item to Council to accept the project as complete, probably January or February. But I do have all of the other
items on the check list ready to go!
Again, Thank You!
Yolanda Reynolds
Administrative Analyst I • Public Works
yreynolds@fontana.org • Office: (909) 350-6751
From: Ginger Koblasz <gkoblasz@gosbcta.com>
Sent: Wednesday, October 21, 2020 3:53 PM
To: Yolanda Reynolds <yreynolds@fontana.org>
Subject: RE: Expired TDA Article 3 AB Miller Award
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Hi Yolanda,
Thank you for getting back to me and congratulations on completing the project. Attached is an extension letter (since the original deadline already passed) and a claim package that
you will need to use for submitting your TDA Article 3 reimbursement request. The contents include:
1. Claim Form (only required once, upon first reimbursement request). Please fill in the contact information & have this signed by your CAO/ CFO or other authorized representative.
2. Reimbursement Request. The top information has been filled out by SBCTA in accordance with your grant award (total cost, Art 3 award, local match and percentages). Please complete
items 1-4. Items 1-2 are specific to this reimbursement request. Items 3-4 are the total amounts claimed to date, including this invoice. Entering these amounts will automatically calculate
the balances. Please be advised, the award is for a maximum reimbursable amount. Should your project exceed the maximum reimbursable amount, SBCTA will not provide any additional reimbursement.
For projects completed under the awarded amount, SBCTA will reimburse your agency for the LTF share of the project using the match percentage identified in your grant application.
3. Check List. This list is intended to help ensure you have included all of the documentation needed to enable us to process your reimbursement without delay. Items needed include:
* Claim Form (one-time submission) – required prior to, or along with, your first reimbursement request.
* Authorizing Resolution (one-time submission) – required prior to requesting reimbursement of funds. Resolution should authorize the filing of the claim form and authorize the submission
of reimbursement requests throughout the duration of the project, as needed by the claimant. Please submit resolution with the completed Claim Form. Sample language is available upon
request.
* Reimbursement Request Form (as needed) – this form is required every time a reimbursement is requested.
* Backup Documentation (required every time a Reimbursement Request Form is submitted) – invoices, paychecks, purchase orders, etc. to support both the reimbursement and match amounts
noted on the Reimbursement Request Form. Please keep in mind that staff time is ONLY an allowable expense/match for select ATP match awards
* Certified Copy of Minute Action (completed projects only) – the minute action item should both verify project completion and authorize filing of the final claim. Sample language
is available upon request.
* Photos of Project (completed projects only) – required when project is complete and should be attached to final reimbursement request.
* Other – Claimants may attach additional information not included in this list to support the claim or reimbursement request. SBCTA may request additional information as necessary.
Please let me know if have any questions or need assistance.
Regards,
Ginger Koblasz
Senior Planner
1170 West Third Street, 2nd Floor
San Bernardino, CA 92410
909.884.8276 | Office
From: Yolanda Reynolds [mailto:yreynolds@fontana.org]
Sent: Wednesday, October 21, 2020 2:24 PM
To: Ginger Koblasz
Subject: FW: Expired TDA Article 3 AB Miller Award
Hi Ginger,
I work for COF Public Works; yes the Public Works portion of this project is complete. We have had a lot of changes in Public Works, and were terribly understaffed. Anyway, we plan
on taking the item to City Council in January asking them to accept the project as complete.
That will be the last piece of the puzzle, and we can submit our paperwork to you. I will keep you updated on our progress. Hoping to finally close this one.
Thank You!
City of Fontana, California <http://web1.fontana.org/images/outlook/signature/fontana_logo110.jpg>
Yolanda Reynolds
Administrative Analyst I • Public Works
City of Fontana • 16489 Orange Way • Fontana, CA 92335
yreynolds@fontana.org • Office: (909) 350-6751 <tel:(909)%20350-6751>
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From: Estephany Monroy <emonroy@fontana.org>
Sent: Tuesday, October 20, 2020 7:50 AM
To: Ginger Koblasz <gkoblasz@gosbcta.com>
Cc: Jeffrey Kim <JKim@fontana.org>; Kimberly Young <kyoung@fontana.org>; Yolanda Reynolds <yreynolds@fontana.org>
Subject: RE: Expired TDA Article 3 AB Miller Award
Good morning Ginger,
I really appreciate you getting a hold of the City and updating us on this project. Unfortunately I am not the current Project Manager for the 2018 Bike & Pedestrian Route Maintenance
for AB Miller High School award, but we were able to track it down and it is currently under the Public Works Department. Someone from this department will be reaching out to you shortly
for further discussion of the project. Please let me know if there is anything else that I can help you with.
Thank you,
City of Fontana, California <http://web1.fontana.org/images/outlook/signature/fontana_logo110.jpg>
Estephany Monroy
Assistant Engineer • Engineering
City of Fontana • 8353 Sierra Ave. • Fontana, CA 92335
emonroy@fontana.org • Office: (909) 350-6642 <tel:(909)%20350-6642>
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From: Ginger Koblasz <gkoblasz@gosbcta.com>
Sent: Friday, October 16, 2020 2:40 PM
To: Estephany Monroy <emonroy@fontana.org>; Jeffrey Kim <JKim@fontana.org>; Kimberly Young <kyoung@fontana.org>
Subject: Expired TDA Article 3 AB Miller Award
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Hi Estephany,
I recently took over SBCTA’s TDA Article 3 program and noticed the City of Fontana’s FY 2017/2018 Bike & Pedestrian Route Maintenance for AB Miller High School award in the amount of
$50,000 expired in November 2019. Is this project still in the works? If so, what is the project’s status and when is expected to be completed? As a staff member, I’m only able to extend
the project deadline out until November 2021 upon request. Beyond that would require SBCTA Board approval.
Regards,
Ginger Koblasz
Senior Planner
1170 West Third Street, 2nd Floor
San Bernardino, CA 92410
909.884.8276 | Office