Art3_Victorville_FY17_BikePed_BearValley_Inv2_CLOSEDSan Bernardino Associated Governments
Check List
Article 3 Grant Program
City of Victorville Date:7/1/2020
Please see below instructions and checkmark the items included in your submittal.
x 1.Claim Form (one-time submission)
Please submit a completed Claim Form prior to requesting reimbursement of funds. An authorizing
resolution is required with the Claim Form (see #2).
x 2.Authorizing Resolution (one-time submission)
Resolution authorizing the filing of the claim form and authorizing the submission of reimbursement
requests throughout the duration of the project. Please submit resolution with Claim Form.
x 3. Reimbursement Request Form (as needed)
This form is required for every reimbursement requested.
x 4. Back-up Documentation (required with Reimbursement Request Form)
Please attach documentation supporting the amount requested (e.g., invoices, paychecks,
purchase orders, etc.)
x 5.Certified Copy of Minute Action (completed projects only)
Certified copy of minute action authorizing the filing of the final claim and verifying project completion.
x 6. Photos of Completed Project (completed projects only)
7. Other (optional)
Attach any other information you wish to submit to support your claim.
Claimant:
Claim Form 7.1.20.xlsx
Check List Page 1
San Bernardino Associated Governments
Claim Form
Article 3 Grant Program
Project Name: Grant Allocation No:
Claimant:
Address:
Attention:
Phone No:
E-mail Address:
32,714.96$
Purpose:Please check one purpose.
( )
Authorizing Signature:
(Claimant's Chief Adminstrator or Financial Officer)
Date: 7/1/2020
Signature
Brian Gengler, City Engineer
Type Name & Title
Amount Requested
for Reimbursement:
City of Victorville
14343 Civic Drive
PO Box 5001 Victorville, CA 92393-5001
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available
and to the provision that such monies will be used only in accordance with the approved allocation instruction.
Transit Stop Access Improvements, PUC 99233.3
Brian Gengler, City Engineer
760-955-5156
bgengler@victorvilleca.gov
Condition of Approval:
Article 3 Bicycle/Pedestrian Facilities, Public Utilities Code (PUC) 99233.3(x)
Claim Form 7.1.20.xlsx
Claim Form Page 1
Bear Valley Rd: Between Jacaranda Ave and Fish Hatchery
San Bernardino Associated Governments
Reimbursement Request
Article 3 Grant Program
Claimant:City of Victorville
Total Project
Cost
Article 3
Award
Amount
Percent
Article 3
Local Match
Amount
Percent Local
Match
1,118,000$ 559,000$ 50% 559,000$ 50%
Instructions: Please complete 1 through 4 below.
Amount
32,714.96$
37,784.37$
70,499$
527,105.47$ (233,000)
792,000.00$ 31,895
1,319,105.47$ (201,105)
I certify that the information on this Financial Reporting form is true and accurate to the best of my knowledge.
The same authority that signs the Claim Form must sign this form.
Signed: Date: 7/1/2020
Total Amount Remaining
Grant Information (completed by SANBAG)
Bear Valley Rd: Between Jacaranda Ave and Fish Hatchery Rd bike Path Project
Project Name
3) Article 3
4) Local Match
Total
Total
Project Costs to Date (include amount requested above)
1) Article 3 Project Cost (amount being requested for
reimbursement)
2) Local Match Project Cost
Local Match Amount Remaining
Article 3 Balance Remaining
Claim Form 7.1.20.xlsx
Reimbursement Request Page 1
ATP Funds TDA Article 3
792,000.00$ 559,000.00$
1 00776806 Contractor
2 Retention Payment 2 00777460 Contractor
37,784.37$ 22,414.96$
3 1,500.00$ 0077735 Construction Support 1,500.00$
4 8,800.00$ 00777633 Construction Support 8,800.00$
-$ 10,300.00$
37,784.37$ 32,714.96$
792,000.00$ 527,105.47$
754,215.63$ 494,390.50$
Total of This TDA Claim 32,714.96$
Sub-Total of Costs:
Total Project Cost
Bear Valley Rd: Between Jacaranda Ave and Fish Hatchery Rd bike Path Project
Backup of Summary Funding Source
Iten No.Payee Invoice Amount Retention Check Amount Check No. Category
30,099.66$
Sub-Total Construction Contract:60,199.33$
Retention Payment 1 30,099.67$ 37,784.37$ 22,414.96$
David Evans and Associate 8,800.00$
Sub-Total Other Construction Cost: 10,300.00$
David Evans and Associate 1,500.00$
TDA Funds Remaining after This Claim 31,894.53$
Reimbursed in Prior TDA Claims
City of Victorville
Minutes
April 7, 2020
VICTORVILLE CITY COUNCIL
VICTORVILLE LIBRARY BOARD OF TRUSTEES
SOUTHERN CALIFORNIA LOGISTICS RAIL AUTHORITY
SOUTHERN CALIFORNIA LOGISTICS AIRPORT AUTHORITY
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
JOINT POWERS FINANCING AUTHORITY
VICTORVILLE WATER DISTRICT AND
THE CITY HOUSING ASSETS SUCCESSOR
Closed Session – 5:00 p.m.
Call to Order
Roll Call
Teleconference: Mayor Garcia, Mayor Pro Tem Ramirez
Councilmembers Cox, Gomez and Jones
Declaration of Closed Session item(s) by City Attorney
City Attorney de Bortnowsky announced four (4) Closed Session item as set forth on the
agenda. He further announced that any reportable action would be reported at the
conclusion of Closed Session or the beginning of Regular Session.
CITY COUNCIL
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(d)(1):
Case Name: Reynolds v. City of Victorville
Case Number: San Bernardino County Superior Court Case No. CIVDS1936986
B. CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED
LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9:
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
Number of potential cases: One (1)
C. CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED
LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9:
Based on advise of legal counsel and existing facts and circumstances, a point
has been reached in the opinion of the City Council that the City is facing significant
exposure to litigation (Government Code Section 54956.9(d)(2)). Pursuant to
Government Code Section 54956.9(e)(2), the existing facts and circumstances
related to settlement of a contractual dispute between the VVWRA and its member
entities regarding flow diversion.
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT
TO GOVERNMENT CODE SECTION 54956.9(d)(1):
Case Name: Bonnie Kessner, et. al. vs. City of Santa Clara, et. al.
Case Number: Santa Clara County Superior Court Case No. 20CV364054
Regular Session 6:00 p.m.
Call to Order
Roll Call
Teleconference: Mayor Garcia, Mayor Pro Tem Ramirez
Councilmembers Cox, Gomez and Jones
Present: City Manager Keith Metzler, Deputy City Manager Sophie Smith,
City Clerk Charlene Robinson, City Attorney Andre de Bortnowsky
Teleconference: Deputy City Manager George Harris, Police Chief Rick Bessinger,
and Fire Chief Greg Benson
Closed Session announcements by City Attorney
City Attorney de Bortnowsky announced four (4) Closed Session item as set forth on the
agenda. There was no reportable action with respect to any of the items.
The invocation was delivered by Pastor Dane Davis of Impact Christian Church
There were no conflicts of interest reported.
PUBLIC HEARING(S)
1. A Public Hearing to hear arguments for and against Wells 122 and 123 Pump to
Waste Award of Contract.
Recommendation:
That the Water District Board:
1. Approve the Notice of Exemption for Wells 122 and 123 Pump to Waste
Project.
2. Award a construction contract to DDH Apple Valley Construction, Inc. for Wells
122 and 123 Pump to Waste (No. BM20-080) in the amount of $335,000.00.
Questions ensued.
Mayor Garcia opened the public hearing.
Mayor Garcia closed the public hearing.
It was moved by Councilmember Gomez, seconded by Councilmember Cox to
approve staff recommendations; motion carried unanimously.
CONSENT CALENDAR
Recommendation:
That consent calendar items 2 through 9 be approved with one motion.
It was moved by Councilmember Cox, seconded by Councilmember Gomez to
approve Consent Calendar items 2 through 9; motion carried unanimously.
2. That the City Council and Board of Directors approve the minutes from the
February 18, 2020, March 3, 2020, and March 19, 2020 City Council Meetings.
3. That the City Council approve the Notice of Completion for the Class I Bike Path
Bear Valley Road Project.
4. That the City Council take the following actions regarding Tract Map No. 16507
Securities Substitution:
a. Enter into a Subdivision Improvement Agreement with Richmond American
Homes
b. Accept new securities for the required public improvements
c. Release the existing Lien Agreement as security upon receipt of the securities
5. That the City Council and Board of Directors approve Commercial Demand
Schedule No. 15 in the amount of $5,923,490.37 covering Electronic Fund
Transfers Nos. 320430 through 320649, Warrant Nos. 776082 through 776278
inclusive and Wire Transfers, dated February 26, 2020 through March 4, 2020 per
adopted budget for Fiscal Year 2019-2020 (period covering July 1, 2019 through
June 30, 2020).
6. That the City Council and Board of Directors approve Commercial Demand
Schedule No. 16 in the amount of $5,099,823.79 covering Electronic Fund
Transfers Nos. 320650 through 320759, Warrant Nos. 776279 through 776436
inclusive and Wire Transfers, dated March 6, 2020 through March 18, 2020 per
adopted budget for Fiscal Year 2019-2020 (period covering July 1, 2019 through
June 30, 2020).
7. That the City Council and Board of Directors approve Payroll Demand Schedule
No 8B for Payroll Period February 07, 2020 through February 21, 2020, in the
amount of $1,445,808.02 covering Check Nos. 31964 through 31975 and Advice
Nos. 262619 through 263070, including the Vendor chec ks run through Payroll of
31971 through 31975, per adopted budget for Fiscal Year 2019 -2020 (period
covering July 1, 2019 through June 30, 2020.
8. That the City Council and Board of Directors approve Payroll Demand Schedule
No. 9A for Payroll Period February 21, 2020 through March 06, 2020, in the amount
of $1,370,245.95 covering Check Nos. 31976 through 31988 and Advice Nos.
263071 through 263517, including the Vendor Checks run through Payroll of
31983 through 31988, per adopted budget for Fiscal Year 2019 -2020 (period
covering July 1, 2019 through June 30, 2020).
9. Review the Public Information Activity Report Nov. 2019 – Feb. 2020
WRITTEN COMMUNICATIONS
10. Termination of Power Purchase Agreement between the City of Victorville and
Hecate Energy Palo Alto LLC.
Recommendation:
That the City Council
1. Approve the Termination Agreement between the City of Victorville and Hecate
Palo Alto LLC;
2. Authorize the City Manager to execute said Termination Agreement; and
3. Adopt Resolution No. 20-015 amending the fiscal year 2019-2020 budget by
$50,000.
Questions ensued.
It was moved by Councilmember Jones, seconded by Mayor Garcia to approve
staff recommendations; motion carried unanimously.
11. Acquisition of Automatic License Plate Readers and approval of an Enterprise
Services Agreement by and between Vigilant Solutions, LLC and the City of
Victorville.
Recommendation:
That the City Council
1. Approve the purchase of 37 Fixed Automatic License Plate Reader, Reaper
HD Cameras in the amount of $397,959.31 from Vigilant Solutions, LLC;
2. Approve the Enterprise Services Agreement for Automatic License Plate
Recognition (ALPR) program services for a period of one year; and
3. Authorize the City Manager to execute said Enterprise Services Agreement and
any transactional related document to effectuate this transaction.
Questions ensued.
The following people spoke:
Barbara Wittington
It was moved by Councilmember Cox, seconded by Mayor Garcia approve staff
recommendations.
Comments ensued.
City Clerk Robinson repeated the motion.
It was moved by Councilmember Cox, seconded by Mayor Garcia to approve
staff recommendations; motion carried with Councilmember Gomez voting no.
12. Update on City’s approach to Coronavirus (COVID-19)
Questions and comments ensued.
The following people spoke:
Paul Marsh
Valentine Godina
No action was required.
13. Albert Grover & Associates Professional Services Agreement Amendment No. 2
Recommendation:
That the City Council approve amendment number two to the
consultant/professional services provider agreement with Albert Grover and
Associates by an amount not to exceed $125,000 for traffic engineering services.
Questions ensued.
The following people spoke:
Valentine Godina
It was moved by Councilmember Cox, seconded by Councilmember Jones to
approve staff recommendations.
Comments ensued.
City Clerk Robinson repeated the motion.
It was moved by Councilmember Cox, seconded by Councilmember Jones to
approve staff recommendations; motion carried unanimously.
14. Grant of Access Easement for Landwehr Parcel APN 0460-242-05
Recommendation:
That the Southern California Logistics Airport Authority grant an access easement
for the benefit of the parcel designated as APN 0460-242-05.
It was moved by Councilmember Gomez, seconded by Mayor Garcia to approve
staff recommendations; motion carried unanimously.
15. Consideration of a Settlement Agreement between the City, the Victorville Water
District and Western Pacific Housing, D.R. Horton, and various prior and current
owners of Tract 14721 to establish ownership and application of prepaid water
meter and connection fees for said tract.
Recommendation:
That the City Council and Board of Directors approve the attached Settlement
Agreement for execution by the Mayor and District Chairman.
It was moved by Councilmember Jones, seconded by Councilmember Gomez to
approve staff recommendations; motion carried unanimously.
16. H.R. Green Pacific, Inc., On-Call Plan and Map Check Services
Recommendation:
That the City Council:
1. Approve an additional appropriation of $100,000 to HR Green Pacific, Inc., for
On-Call Plan and Map Check Services;
2. Approve Amendment No. 1 to the Consultant/Professional Services Provider
agreement with HR Green Pacific, Inc., by an amount not to exceed $100,000
for On-Call Plan and Map Check Services
Questions ensued.
It was moved by Councilmember Cox, seconded by Mayor Garcia, to approve staff
recommendations; motion carried unanimously.
17. Contract Amendment with American Organics for Organic Material Disposal
Services
Recommendation:
That the City Council approve Amendment No. 9 to increase the General Services
Provider Agreement with American Organics by $36,000 for a total contract
amount of $76,000.
Questions ensued.
It was moved by Councilmember Gomez, seconded by Mayor Garcia to approve
staff recommendations; motion carried unanimously.
18. West Creek Park Maintenance Assessment District No. 3
Recommendation:
That the City Council:
1. Accept the Petition and Consent from Walton California, LLC, a Cal ifornia
Limited Liability Company, as to an undivided 5% interest, and WUSF 4 West
Creek, LLC, a California Limited Liability Company as to an undivided 95%
interest, as tenants in common requesting formation of the West Creek Park
Maintenance Assessment District No. 4 (“MAD 3”); and
2. Adopt Resolution No. 20-009 initiating proceedings for formation of West Creek
Park MAD 3, pursuant to the provisions of the Landscaping and Lighting Act of
1972, and other applicable laws, and ordering the preparation of an Engineer’s
Report.
Questions ensued.
It was moved by Councilmember Gomez, seconded by Councilmember Jones to
approve staff recommendations; motion carried unanimously.
19. Request to accept Strategic Partnership Program Grant from Mojave Water
Agency for Water Efficient Toilet Replacement Program and related
authorizations.
Recommendation:
That the City Council adopt Resolution No. 20-008 entitled, “A Resolution of the
City Council of the City of Victorville, California, accepting the Strategic Partnership
Program Grant award for the Mojave Water Agency; amending the annual budget
for fiscal year 2019-2020 for associated additional revenue and expenses; and
related authorizations”.
Questions ensued.
It was moved by Councilmember Gomez, seconded by Councilmember Cox to
approve staff recommendations; motion carried unanimously.
20. Coronavirus COVID-19 – Emergency Rental Agreements for Diamond
Environmental Services
Recommendation:
That the City Council:
1. Ratify City Manager’s Emergency approval of:
a. A rental agreement of equipment for the eight unsheltered Homeless
Population Sanitation Sites, for a total of $24,756.74;
b. A rental agreement of nineteen portable restrooms and handwashing
stations for seventeen park sites, for a total of $19,025.46;
c. A rental agreement of two Solar Elite Flushable restrooms with interior
handwashing stations for the drive-thru COVID-19 testing at the San
Bernardino County Fairgrounds in Victorville, for a total of $920.96; and
d. A rental agreement of equipment for the potential shelter /quarantine
sites, for a total of $11,710.00
2. Approve an additional 56-day agreement with Diamond Environmental
Services for the amount of $112,826.32; and
3. Approve Resolution No. 20-014, additional appropriation in the amount of
$169,239.48 to the Fiscal Year 2019-2020 Budget.
Questions ensued.
The following people spoke:
Valentine Godina
It was moved by Councilmember Gomez, seconded by Mayor Garcia to approve
staff recommendations with an amendment to the amount listed on Resolution No.
20-014.
Comments ensued.
City Clerk Robinson repeated the motion.
It was moved by Councilmember Gomez, seconded by Mayor Garcia to approve
staff recommendations with an amendment to the amount listed on Resolution No.
20-014; motion carried unanimously.
21. Training Schedule
Recommendation:
Any action is at the discretion of the City Council.
Questions and comments ensued.
It was moved by Councilmember Cox, seconded by Councilmember Gomez to
postpone this item; motion carried unanimously.
22. City Council Policy and Procedure Manual
Recommendation:
Any action is at the discretion of the City Council.
Questions and Comments ensued.
The following people spoke:
Valentine Godina
It was moved by Councilmember Gomez, secon ded by Mayor Pro Tem Ramirez
to (1) eliminate the term limit for Mayor, (2) remove, “Effective commencing with
the 2020 Councilmember terms, the following provisions shall apply; in no event
shall a Councilmember serve as the Mayor for more than two consecutive years
per his/her term of office, unless additional service is granted by a two-thirds
affirmative vote of the entire Council membership”, and (3) record closed session
meetings; motion carried with Councilmember Cox voting no and Councilmember
Jones abstaining.
Councilmember Cox left the meeting at 9:04 P.M.
23. Public Comments
The following people spoke:
Valentine Godina
Paul Marsh
24. Reports from City Manager
City Manager had nothing to report.
25. Discussion and possible action regarding upcoming agenda items
There were no items approved for upcoming agendas.
26. Reports from Council Members
Councilmember Jones spoke about her continued work throughout COVID -19.
Councilmember Gomez spoke about the roles of policymakers.
Mayor Pro Tem Ramirez spoke about her health and the support she’s received.
Mayor Garcia wished everyone health.
Adjournment
Mayor Garcia adjourned the meeting at 9:28 p.m.
ATTEST:
Gloria Garcia, Mayor Charlene Robinson, City Clerk
Figure 2 – After: Bear Valley Road (facing
West)
Figure 1 – After: Bear Valley Roadway
(facing East)