Art3_Chino_FY17_BikePed_Facilities_ClaimClaimant:
Please see below instructions and checkmark the items included in your submittal.
1.
2.
3.
4.
5.
6.
7.
8.
City of Chino
Claim Form (one-time submission) – required prior to, or along with, your first reimbursement request.
Authorizing Resolution (one-time submission) – required within SIX months of the project award by SBCTA Board or prior to requesting reimbursement of funds, whichever comes first. Resolution
should authorize the filing of the claim form, authorize the submission of reimbursement requests and designate the individuals authorized to certify project completion (Authorized
Agent). Sample language is available upon request.
Reimbursement Request Form (as needed) – this form is required every time a reimbursement is requested. Please note, progress payments are only eligible on awards over $200,000, the
requested amount must be a minimum of 20% of the award total, and the local match share percentage must be met regardless of reimbursement amount requested. Additionally, there is a
20% retention until project completion.
Backup Documentation (required with Reimbursement Request Form) – invoices, paychecks, purchase orders, contracts, etc. to support both the reimbursement and match amounts noted on the
Reimbursement Request Form. Please note, staff administration and/or contract project management expenses are NOT eligible match expenses. However, staff expenses may qualify for local
match under select circumstances. Please identify whether supporting documentation includes staff expenses under one of the following allowable conditions:
Backup Summary itemizing reimbursement request expenses.
Certification of Completion (completed projects only) – prior to filing the final request for reimbursement, written verification of project completion by the agency’s Authorized Agent
is required (see Authorizing resolution above). Sample language is available upon request.
Photos of Completed Project (completed projects only) – required when project is complete and should be attached to final reimbursement request.
Other (optional) – Claimants may attach additional information not included in this list to support the claim or reimbursement request. SBCTA may request additional information as necessary.
Award is for an ATP Safe Routes to School (SRTS) program project, not a SRTS infrastructure project.
Necessary staff time directly related to in-house completion of design, right-of-way acquisition, or construction including inspection and/or construction management.
Note: No travel costs or per diems allowed for staff time
Date:
Project Name:
Claimant:
Address:
Attention:
Phone No:
E-mail Address:
Award Amount
Purpose:
Note: this form only needs to be completed and submited with the full award amount once.
Authorizing Signature:
(Authorized Agent specified in Authorizing Resolution)
Signature
Type Name & Title
Condition of Approval:
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and to the provision that such monies will be used only in accordance
with the approved allocation instruction.
Bicycle Path & Pedestrian Facilities Project
City of Chino
353081
Please check one purpose.
Article 3 Bicycle/Pedestrian Facilities, Public Utilities Code (PUC) 99233.3
Transit Stop Access Improvements, PUC 99233.3
Date:
Grant Allocation No:
L18-0702-0734-00
Claimant:
Complete fields in yellow below.
Section 1: Required for ALL Reimbursement Requests
Grant Information (completed by SBCTA)
Project Name
Bicycle Path & Pedestrian Facilities Project
A: Current Request for Reimbursement
TDA Article 3 Reimbursement Amount Requested
Local Match
ATP Funds Utilized
1) Total Spent*
*Shares will be automatically calculated based on non-rounded formula.
B: Project Costs to Date (include amount requested above)
2) TDA Article 3
3) Local Match
4) ATP (if applicable)
Total
C: Balance Remaining
TDA Article 3
Local Match
ATP Funds (if applicable)
Total
5) Check to verify expenses claimed are consistent with the approved scope.
Construction of 8.5 miles of Class 1 Shared Use Path Bicycle routes (Exhibit A and B) along with 119 Pedestrian Facilities (Exhibit C) for the purpose of improving accessibility of local
residents to non‐motorized path ways and the surrounding nine (9) existing bus stops. Additionally, may include design and/or construction costs for Chino High School improvements (Chino
Unified School District Construction Contract reimbursement): Benson Ave. from Jefferson Ave. to Park Pl., Jefferson Ave. from 10th St. to Benson Ave., or Park Pl. from 10th St. to
Benson Ave. Including pedestrian route and sidewalk replacement; path of travel asphalt rehabilitation, intersection grind and overlay, cross gutter repair, striping, crosswalks, access
ramps removal and replacement at: Benson Ave. at Monroe Ave, Benson Ave. at Serene Ave., Benson Ave. at Park Pl., Jefferson Ave. at 10th St., Jefferson Ave. at Jacaranda Pl., Jefferson
Ave. at Catalpa Pl., Jefferson Ave. at Benson Ave., Park Pl. at 12th St., Park Pl. at 13th St., Park Pl. at 10th St., and Park Pl. at Benson Ave.
By signing below, I certify that the information on this Financial Reporting form is true and accurate to the best of my knowledge.
Signed:
City of Chino
(Authorized Agent specified in Authorizing Resolution)
Progressive Reimbursement
must not go below 20% retention
until project completion
Total Project Cost
1110000
Progressive Reimbursement Invoice should be for a minimum of 20% of TDA Article 3 award amount
0
0
0
81408.2
174735.65
0
256143.85
70616.2
271672.8
582183.35
0
853856.15
Total Project Miles (if applicable)
Article 3 Award Amount
353081
70616.2
Enter total only
0.230565224410263
0.230851187511477
0
0.230760225225225
0.769434775589737
0.769148812488523
0
0.769239774774775
8.5
Section 2: Required for Progressive Reimbursements ONLY
A: Project Completion (turns red if % completed is significantly less than invoice)
B: Summary of Project Status
3) If either number turned red above, please provide a project schedule that demonstrates how the project will be completed on schedule within the budget. Provide attachments as needed.
C: Provide a copy of any contract(s) associated with reimbursable work.
Allocation #:
Percent
Article 3
0.318090990990991
1) Overall % Completed
2) Mileage Completed (if applicable)
Date:
L18-0702-0734-00
Local Match
756919
ATP Funds
(if applicable)
0
Share Completed:
0
Project Title:
Date
Total
Bicycle Path & Pedestrian Facilities Project
Recipient's Name
Brief Description of Purchase
Amount
Include proof of payment with redacted account number.
0