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Art3_Victorville_FY21_BikePed_OldTownPhase2_Inv TDA Article 3: Claims/Change Request Type of Request TDA Article 3:Claims Project Title Old Town Sidewalk Connectivity Project-Phase 2 Project Type Bike and Pedestrian Project Contact Name Fredy Bonilla Agency Victorville Contact Phone 7609555170 Contact Email fbonilla@victorvilleca.gov Type of Claim Reimbursement Request Reimbursement Request Reimbursement Reimbursement Request Form.pdf 146.93KB Request Form Backup Backup Documentation.pdf 2.75MB Documentation Completion Verification(if applicable) Minute Action Item(if Minute Action Item.pdf 149.11 KB applicable) Photos(for Photos.pdf 134.26KB completed projects) Other Measure 1 2010-2040 @Cta Mountain/Desert Subarea Major Local Highway Program ~6-..d�-=~ Request for Reimbursement 1. Agency Name:City of Victorville Agency named in SBCTA Funding Agreement. 2. Contact Person: Fredy Bonilla Phone:760-955-5170 1 Email:fbonilla@victorvilleca.gov Individual SBCTA should contact for questions regarding this request or the attached material. 3. [SBCTA Contract#:L22-0702-0751-00 Agency Invoice#: 1 4. Project Name: Old Town Sidewalk Connectivity Project - Phase 2 Project name as shown on SBCTA Funding Agreement. 5. Payment Amount Requested: $$249,640.00 Total amount being requested for reimbursement for this project with this Request for Payment. CHECK HERE IF FINAL INVOICE Please see instructions in Funding Agreement regarding the Submittal of the Final Invoice and the Final Report of Expenditures, both due within 120 days following the completion of those expenditures 6. Authorizing Signature: - '— - Date: J 11/24/2025 Signature and date of the City/Town ger or Chief Administrative Officer. 7 Summary of Project Costs Table Current Total Reimbursement Phase Agreement Reimbursement Request Allocation to Date (from Summary) Environmental Studies (PA&ED) $0.00 $0.00 $0.00 Plans, Specs & Estimates (PS&E) $0.00 $0.00 $0.00 Right of Way (ROW) $0.00 $0.00 $0.00 Construction (CON) $249,640.00 $0.00 $0.00 TOTAL $249,640.00 $0.00 $0.00 $. INSTRUCTIONS: a. Submit a copy of the contractor/consultant invoices and associated checks. b. Submit a summary of the invoices using the form attached. c. Submit one summary for each project. d. Please include a copy of any invoice to Caltrans relating to the invoices provided. Form 403 Rev. 04/19 1 of 2 Measure 12010-2040 Mountain/Desert Subarea eta Major Local Highway Program Request for Reimbursement INVOICE SUMMARY VENDOR NAME SCOPE OF WORK INVOICE INVOICE CHECK NUMBER AMOUNT NUMBER DM Contracting, Inc. Street improvements 01 PO#7553 $176,715.00 800463 DM Contracting, Inc. Street improvements 02 P0#1115 $136,896.00 801066 DM Contracting, Inc. Street improvements 3 PO#1115 $93,556.00 801437 DM Contracting, Inc. Street improvements 4 PO#1115 $123,599.92 801788 Form 403 Rev.04/19 2 of 2 �4. �. Purchase Order fd .t u Fiscal Year 2026 Page 1 of 2 4 F THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKAGES AND SHIPPING PAPERS B Order Purchase 20261 1 1 5-00 L VICTORVILLE CITY HALL L ATTN: ACCOUNTS PAYABLE PO BOX 5001 / 14343 CIVIC DR. Delivery must be made within T VICTORVILLE CA 92392 0 doors of specified destination. V DM CONTRACTING, INC. VICTORVILLE CITY HALL E 1065 HARBER DR. 14343 CIVIC DRIVE N 'j COLTON CA 92324 P.O. BOX 5001 D 'I VICTORVILLE CA 92392 0 R Vendor Phone Number Vendor Fax Number Requisd 26001678 SMAYNE Date Ordered Vendor Number Date Required Ems 09/03/2025 23953 09/03/2025 ENGINEERING Item# DeOp _.._ . CC25-091 OLD TOWN SIDEWALK CONNECT II ROLLOV R PO The Above Purchase Order Number Must Appear On All C rrespondence - Packing Sheets An7BilsOf Lading All invoices must be remitted to Finance Department attent on Accounts ayabl . All invoices must 1:e accompanied with a Purchase Order number. 1 OLD TOWN SIDEWALK CONNECTIVITY PROJECT PH II 1.0 $161,282.500 $161,282.50 2334500-55330-60140 $161,282.50 2 OLD TOWN SIDEWALK CONNECTIVITY PROJECT PH II 1.0 $278,776.500 $278,776.50 2504500-55330-60140 $278,776.50 BY Total Eat. Price $440,059.00 Director of Finance/City Treasurer PO Total $440,059.00 , :. Purchase Order .t Fiscal Year 2025 Page 1 of 2 u y THIS NUMBER "UST APPEAR ON ALL INVOICES. p�,� �°`• PACKAGES AND SHIPPING PAPERS. ZIFOg� � B Purchase L VICTORVILLE CITY HALL Order# 20257553-00 L ATTN: ACCOUNTS PAYABLE PO BOX 5001 / 14343 CIVIC DR. Delivery must be made within T VICTORVILLE CA 92392 O doors of specified destination. V DM CONTRACTING, INC. H VICTORVILLE CITY HALL E 1065 HARBER DR. I 14343 CIVIC DRIVE D COLTON CA 92324 p P.O. BOX 5001 VICTORVILLE CA 92392 O R Vendor Phone Num Delivery Reference j 25009682 S MAYN E Date Ordered Vendor Number Department/Location 06/06/2025 23953 06l03/2025 ENGINEERING Item# Descriptlo _ Price CC25-091 OLD TOWN SIDEWALK CONNECTIVITY II The Above Purchase Order Number Must Appear On All C rrespondenc - Packing Sheets And Bil s Of Lading All invoices must be remitted to Finance Department attent on Accounts ayabl . All invoices must e accompanied with a Purchase Order number. 1 OLD TOWN SIDEWALK CONNECTIVITY PROJECT PH II 1.0 $249,640.000 $249,640.00 2334500-55330-60140 $249,640.00 2 OLD TOWN SIDEWALK CONNECTIVITY PROJECT PH II 1.0 $367,134.000 $367,134.00 2504500-55330-60140 $367,134.00 By Total Eat Price $616,774.00 Director of Finance/City Treasurer PO Total $616 774.00 City of Victorville Vendor Check Check P.O. Box 5001 Number Date Number Victorville,CA 92393-5001 23953 07/16/2025 00800463 (760),955-5000 VOID 90 DAYS FROM DATE OF ISSUE $167,879.25 Pay "One Hundred Sixty-seven Thousand Eight Hundred Seventy-nine Dollars and 25 Cents* 00800463 To The DM CONTRACTING, INC. FILE COPY Order Of 1065 HARBER DR. COLTON, CA 92324 NON-NEGOTIABLE City of Victorville,Victorville, CA 92393 Page 1 of 1 Check Number: 00800463 Invoice Date Invoice Numb Description j, Gross Amount Disc Taken 07/11/2025 01 PO#7553 JUNE 2025 OLD TOWN SIDEWALK 176,715.00 0.00 $176,715.00 CONNECTIVITY II 07/11/2025 01 RET PO#7553 RETENTION JUNE 2025 OLD -8,835.75 0.00 -$8,835.75 TOWN SIDEWALK CONNECT Vendor No. _ •- _ ':G 23953 DM CONTRACTING, INC. 7 00800463 1 07/16/2025 $167,879.25 UJ V N_ ? 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COLTON, CA 92324 NON-NEGOTIABLE City of Victorville,Victorville, CA 92393 Page 1 of 1 Check Number: 00801066 Invoice Date joWe Numb e ew,ption ress Amount Disc Taken _Maid Amount 09/03/2025 02 PO#1115 JULY 2025 OLD TOWN SIDEWALK 136,896.00 0.00 $136,896.00 CONNECT II ROLLOVER PO 09/03/2025 02 RET PO#1115 JULY 2025 RETENTION OLD TOWN -6,844.80 0.00 -$6,844.80 SIDEWALK CONNECT II Vendor No. Vendor Name Check No 23953 DM CONTRACTING, INC. 00801066 09/04/2025 $130,051.20 d # a 7 2 7� LD � x1m k LU S $ f36 U a � W / \ / /§.? C _ ©/ } _ e _ `}2 k k k # & I / d d ) w / � / \ / Q - a ( § $ c S E w Cl) 0) o < . O _ _ ca $ /q \ q� � � o = ROD q CO CIJ § / �4 \ R CL) $ ±� ' © 2 \ ® ' � CO� - z a0f Cc > < _#_ w p ■ E .. 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COLTON, CA 92324 NON-NEGOTIABLE City of Victorville,Victorville, CA 92393 Page 1 of 1 Check Number: 00801437 Invoi ce Number Qeschpt�6n c Taken Paid Amount 10/07/2025 3 P0#1115 CC25-091 OLD TOWN SIDEWALK 93,556.00 0.00 $93,556.00 CONNECT II ROLLOVER PO 10/07/2025 3 RET PO#1115 RETENTION OLD TOWN -4,677.80 0.00 $4,677.80 SIDEWALK CONNECTIVITY hdor Nams. 0 Check Date Check Amount 23953 DM CONTRACTING, INC. 00801437 10/08/21 $88,878.20 § � • § co k IL � @ In. inj} q m =p-f S S § $ \ U ;om / / } U LCI /> / � \ ■ /§ 2 _ _ _ - g X & w 2 w ƒ d w d § : k N � — � / 2 ƒ R O E A $ o ? o < _ TI 2 2 0 S �E CD § ¢ .q $ E .0 .0 @ 2 � :co I �m 9 « R C e n � 2I $ ®9 � 2222 co E § 7 M < t is j w © § § CL z c t t < 3 / Kam 0 IOL � � o o 0 E S � t « f ; I ■ e — / ° � � � E � \ � \ � s & 6 § $ \ f ' a § c § ■ • m � J S / § 0 \ 6R / 3 k 3 2G2C c / S � S2to § k > q8Q % � ~ C � LO N O O e— d ai a) -2 0) 0) OD coo, a o co G. -0 cv � ++ Oa Mc�4 ti n � — .0 q V t0 c0 r� n Q 7 � v v v rl z LO ILO la to to r E A 'r'^^ a.z d V c 2 O Ov �/ E r ¢ W 3 a, CD1m o G v C r () a o v 3 F- p r r 0 0 0 c G N 0 d V C4 00 O , 0 [7 N O D U U C7 V � y O � c o46 < a S H N M N H H N w H w w K N N N N H N H H N N w Q p p p p p p p q p po p p pN p � E 4 ~ �y ON Vei GH 8XiHH - 0 NcO cS og �c obpO c� H CS OS coNoH 0o O O H 7 8 $ 81 8 8 S 8 8 8 8 S F S. 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N m z y � U a en � $ZM �an -�TUS --bon l I..� O d c .GIs w M M r ee v m I v l 3 " s a V W ri City of Victorville Vendor Check Check P.O.Box 5001 Number Date Number Victorville,CA 92393-5001 23953 11/05/2025 00801788 s (760)955-5000 VOID 90 DAYS FROM DATE OF ISSUE '1POg'- $117,419.92 Pay *One Hundred Seventeen Thousand Four Hundred Nineteen Dollars and 92 Cents* 00801788 To The DM CONTRACTING, INC. FILE COPY Order Of 1065 HARBER DR. COLTON, CA 92324 NON-NEGOTIABLE City of Victorville, Victorville, CA 92393 Page 1 of 1 Check Number: 00801788 gvoice Date Numb Description Amounl Disc Taken 10/28/2025 4 PO#1115 OCT 2025 CC25-091 OLD TOWN 123,599.92 0.00 $123,599.92 SIDEWALK CONNECT II 10/28/2025 4 RET PO#1115 OCT 2025 RETENTION OLD TOWN -6,180.00 0.00 I $6,180.00 SIDEWALK CONNECT II Vendor No. Check No. Check Amount 23953 DM CONTRACTING, INC. 00801788 11/05/2025 $117,419.92 in _ r m ayo _N d •J fA 93 LL IL LL o 0 0 � CC CD N U Ln Ln � -a LD M M cfi O V z 02N.'- a a 2 N N Cf! 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Notice of Completion - Old Town Sidewalk Connectivity Project - Phase II Recommendation: That the Honorable City Council accept as complete and approve the Notice of Completion for the Old Town Sidewalk Connectivity Project- Phase II and authorize the City Manager to execute the Notice of Completion. Motion was made to approve staff recommendations for Consent Calendar items 1 through 13 Moved: Council Member Irving Seconded: Council Member Gaudin Motion passed 4-0 Ayes: Council Member Gaudin, Council Member Irving, Mayor Pro Tern Harriman, Mayor Becerra I, Jennifer Thompson, City Clerk of the City of Victorville, do hereby certify that this document is a true and correct excerpt from the unofficial minutes of the Regular Meeting of the City Council of the City of Victorville held on November 18, 2025, and the original of which is on file in the City Clerk's office. Dated: November 21, 2025 Attest: ..�o1ICTO �•,.... :0co0o"moo Jennif r hompson, City Clerk m i . SEPT.2% :iA �rJ • • �, - C ••••• .gC�FORNX 8. Notice of Completion - Old Town Sidewalk Connectivity Project - Phase II Recommendation: That the Honorable City Council accept as complete and approve the Notice of Completion for the Old Town Sidewalk Connectivity Project - Phase II and authorize the City Manager to execute the Notice of Completion. Item Number: 8 City Council / Board of Directors Consent Calendar Meeting of: November 18, 2025 Submitted By: Fredy Bonilla, City Engineer Subiect: Notice of Completion - Old Town Sidewalk Connectivity Project - Phase II Recommendation: That the Honorable City Council accept as complete and approve the Notice of Completion for the Old Town Sidewalk Connectivity Project - Phase II and authorize the City Manager to execute the Notice of Completion. Fiscal Impact: There is no fiscal impact associated with this item. Retention in the amount of five percent was withheld from each pay estimate during construction. Retention will be released after City Council approval and the recordation of the Notice of Completion. The retention account numbers, account descriptions, and amounts withheld are shown in the table below: Budget Account No. Fund Amount 233-20110-60140 TDA Article 3 $12,482.01 250-20110-60140 Measure 1 $14,056.34 $26,538.35 TDA Article 3 refers to a Transportation Development Act grant in the amount of$249,640 which partially funded this project. Strategic Plan Goal: This project aligns with Goal E "Invest in Infrastructure" in the City of Victorville Strategic Plan 2023-2026 as the completed improvements provide an improved and accessible pedestrian path of travel at nine street segments in the Old Town Victorville area. Background: On March 18, 2025, the City Council awarded a construction contract to DM Contracting, Inc., in the amount of $616,774. The contract was awarded for infrastructure improvements which included the construction of new sidewalks, curb ramps, and drive approaches in Old Town Victorville. The work further included replacement of non- compliant curb ramps and drive approaches to meet American Disabilities Act requirements. The completed work added these improvements at locations on the following streets: B Street, C Street, 2"d Street, 4th Street, 5th Street, and loth Street, as shown on the attached Location Map (Attachment A). Discussion: The project was completed at a final contract price of $530,766.92, approximately 14% below the original contract amount. The final inspection occurred on September 30, 2025, when the project was substantially completed. The one-year warranty on the improvements began the date the work was accepted as substantially complete. Per California Public Contract Code §7107(c), within 60 days after the recordation of the Notice of Completion, the City can release the final retention monies withheld on this project, provided there are no claims or unreleased liens against the contract. Staff recommends that the City Council accept as complete and approve the Notice of Completion for Old Town Sidewalk Connectivity Project - Phase II and authorize the City Manager to execute the Notice of Completion. Staff is available for any questions Council may have Prepared By: Sarah Mayne, Management Technician Attachments: A. Location Map B. Notice of Completion C. Photos PROJECT VICINITY MAP OLD TOWN SIDEWALK CONNECTIVITY -2021 PROJECT Q w wo 0 C ' A kill t D FORREST AVI FORREST AVE n Old Town Sidewalk Connectivity Phase 2 AFTER BEFORE AFTER rig y