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Art3_Victorville_FY19_BikePed_OldTownPhase1_Reso TDA Article 3: Claims/Change Request Type of Request TDA Article 3:Claims Project Title 2021 TDA Article 3 Award-Old Town Sidewalk Connectivity Project Project Type Bike and Pedestrian Project Contact Name Harry Mayo Agency Victorville Contact Phone 760 243-6351 Contact Email hmayo@victorvilleca.gov Type of Claim Claim Form&Authorizing Resolution Claim Form & Authorizing Resolution Signed Claim Form CLAIM FORM.pdf 37KB Authorizing MINUTES FOR 4-19-22.pdf 530.37KB Resolution mini-packet_City Council Regular Meeting of April 1.04MB 19,2022_20220421150048504.pdf 16.Old Town Sidewalk Connectivity Projects – Phases 1 and 2 Recommendation: That the Honorable City Council: (1) Authorize the submittal of claims and requests for reimbursements for TDA Article 3 funds from the San Bernardino Transportation Authority (SBCTA) for the Old Town Sidewalk Connectivity Phase 1 Project in the amount of $244,000.00, and the Phase 2 Project in the amount of $246,640.00. (2) Authorize the City Engineer to certify the completion of both projects. Item Number: 16 City Council / Board of Directors Written Communications Meeting of: April 19, 2022 Submitted By: Brian Gengler, City Engineer Subject: Old Town Sidewalk Connectivity Projects – Phases 1 and 2 Recommendation: That the Honorable City Council: 1. Authorize the submittal of claims and requests for reimbursements for TDA Article 3 funds from the San Bernardino Transportation Authority (SBCTA) for the Old Town Sidewalk Connectivity Phase 1 Project in the amount of $244,000.00, and the Phase 2 Project in the amount of $246,640.00. 2. Authorize the City Engineer to certify the completion of both projects. Fiscal Impact: There will not be a fiscal impact resulting from this action. For reference, the FY 2021/2022 budget included for the Phase 1 Project is shown below. Please refer to the table below that shows the fund sources, account numbers and available budget. Fund Source Account No.Available Budget: TDA Article 3 Grant 2334500-55315-60134 $244,000.00 Measure I 2504500-55315-60134 $250,000.00 Total $494,000.00 Funds for the Phase 2 project will be requested in the FY 2022-2023 Budget, subject to the approval of City Council. Background: In May of 2019, the Engineering Department submitted an application for a Transportation Development Act (TDA) Article 3 Projects Bicycle and Pedestrian Facilities grant in the small projects category for the Old Town Sidewalk Connectivity Project Phase 1. This category had a maximum request amount of $250,000. On July 12, 2019, the Engineering 2 5 3 9 Department received a notification from SBCTA the project was approved for funding in the amount of $244,000.00. A minimum match of $244,000 is required for this project. In August of 2021, the Engineering Department submitted an application for a TDA Article 3 Projects Bicycle and Pedestrian Facilities grant in the small projects category for the Old Town Sidewalk Connectivity Project Phase 2. On November 3, 2021, the Engineering Department received a notification from SBCTA that the application was approved for funding in the amount of $249,640.00. Please refer to Attachment B, the award letters from SBCTA for both projects. Discussion: Several blocks of Old Town are missing sidewalks along the existing streets. The Old Town Sidewalk Connectivity Project will connect gaps in sidewalk along a number of those streets. The Phase 1 Project scope includes the construction of 2,285 lineal feet sidewalks, 38 curb ramps and 25 drive approaches. Thirteen segments Sidewalk will be constructed along segments of Forrest Ave, “A” Street, “B” Street, “C” Street, 2nd Street, 4th Street, 5th Street, and Hesperia Rd. Please refer to Attachment A, the Phase 1 location map. The Phase 2 project scope includes the construction of 3,380 lineal feet of sidewalk, 16 curb ramps and 31 drive approaches in Old Town. Nine segments of sidewalks will be constructed on “B” Street, “C” Street, 1st Street, 4th Street, 5th Street, and 10th Street. The Phase 2 location map is also included Attachment A. The proposed improvements will serve pedestrians in the Old Town area. Walkers of various ages, including school children and the physically disabled will benefit from this project. The new sidewalk, drive approaches and curb ramps will meet American Disabilities Act requirements. Per recent changes made by SBCTA for the reimbursement process of grant funds, City Council is required to authorize the submission of a claim for reimbursements. SBCTA also requires that City Council delegate the authority to certify the completion of the projects to the City Engineer after construction has been completed. This will occur after the routine process of City Council approving a Notice of Completion. The Phase 1 Project plans, specifications and engineer’s estimate for the project are being prepared in-house by the Engineering Department and are almost ready for advertising for construction. Staff remains available for any questions that the City Council may have. Attachments:A. Location Maps B. Award Letters City of Victorville City Council Meeting Minute Order April 19, 2022 Written Communications 16. Old Town Sidewalk Connectivity Projects — Phases 1 and 2 Recommendation: That Your Honorable City Council: (1) Authorize the submittal of claims and requests for reimbursements for TDA Article 3 funds from the San Bernardino Transportation Authority (SBCTA) for the Old Town Sidewalk Connectivity Phase 1 Project in the amount of $244,000.00, and the Phase 2 Project in the amount of $246,640.00. (2) Authorize the City Engineer to certify the completion of both projects. Motion was made to approve staff recommendation. Moved: Council Member Gomez Seconded: Mayor Pro Tern Irving Motion passed 4-0 Ayes: Council Member Becerra, Council Member Gomez, Mayor Pro Tern Irving, Mayor Jones I, Jennifer Thompson, City Clerk of the City of Victorville, do hereby certify that this document is a true and correct excerpt from the unofficial minutes of the Regular Meeting of the City Council of the City of Victorville held on April 19, 2022 and the original of which is on file in the City Clerk's office. Dated: April 25, 2022 Attest: CITY •A • • Nirm I � ° •F A, Je r Thompson, City Clerk ATTACHMENT A NESW PROJECT LOCATION MAPOLD TOWN SIDEWALK CONNECTIVITY PROJECT NESW PROJECT VICINITY MAPOLD TOWN SIDEWALK CONNECTIVITY - 2021 PROJECT ATTACHMENT B          July 12, 2019 Brian Gengler City of Victorville 14343 Civic Dr. Victorville, CA 92393 Dear Mr. Gengler: Congratulations, it is our pleasure to inform you that on July 10, 2019, the San Bernardino County Transportation Authority (SBCTA) Board of Directors approved funding from the Transportation Development Act (TDA), Article 3 Bicycle and Pedestrian Facilities Program, for the Victorville Old Town Sidewalk Connectivity Project in an amount of $244,000. The TDA Article 3 award is considered a grant and is paid through a reimbursement process and the filing of a TDA claim, including proper documentation of project expenditure. The award is for a maximum reimbursable amount. Should your project exceed the maximum reimbursable amount, SBCTA will not provide any additional reimbursement. For projects completed under the awarded amount, SBCTA will reimburse your agency for the LTF share of the project using the match percentage of 50% identified in your grant application. The SBCTA Board also set the period of time for completion of your project to comply with TDA provisions, therefore the project funded under this letter of award must be completed by December 31, 2022. Your grant allocation amount has been submitted to the auditor controller. At the time of reimbursement request, a completed claim form must be submitted to SBCTA as well as additional documentation supporting your request. Progress payments may be requested for all projects regardless of the total project cost or the amount of the reimbursement. For questions on reimbursement and next steps for obtaining your allocation and claim form instructions, please contact Vanessa Schoenewald at vschoenewald@gosbcta.com We look forward to the rapid implementation of your project. Should you have any questions please contact me at (909) 884-8276 or cbrown@gosbcta.com. Sincerely, Cameron Brown Senior Planner November 3, 2021 Brian Gengler Transmitted via email to: bgengler@victorvilleca.gov Re: 2021 TDA Article 3 Award –Old Town Sidewalk Connectivity Project Dear Brian Gengler: It is our pleasure to inform you that on November 3, 2021, the San Bernardino County Transportation Authority (SBCTA) Board of Directors (Board) approved funding in the amount of $249,640.00 from the Transportation Development Act (TDA) Article 3 Bicycle and Pedestrian Facilities Program for the Old Town Sidewalk Connectivity Project. The SBCTA Board set the period of time for completion of your project to comply with TDA provisions, therefore this project must be completed by June 30, 2025. Within six months (by May 3, 2022), or prior to requesting reimbursement of funds, whichever comes first, the City of Victorville must submit (1) a Claim Form and (2) and Authorizing Resolution. Forms and a sample resolution can be found at www.gosbcta.com/tda3 under the Claims section. Additionally, once all required forms are completed, they should be submitted via www.gosbcta.com/tda3 under the section title Claims by clicking on the Submit Claim Form & Resolution button. Please note that the TDA Article 3 award is paid through a reimbursement process. The award is for a maximum reimbursable amount. Should your project exceed the maximum reimbursable amount, SBCTA will not provide any additional reimbursement. For projects completed under the awarded amount, the local match percentage of 50% ($249,640.00 of the estimated $499,280.00 total) as identified in your grant application will apply to the adjusted total. Additionally, sponsor agencies receiving an allocation of $200,000 or less shall be reimbursed in arrears and upon proof of satisfactory project completion. Agencies receiving an allocation of $200,000 or more may request progress payments; however, 10% of the awarded funds shall be held by SBCTA until proof of satisfactory project completion. Congratulations on submitting a successful grant application. We look forward to the timely completion of your project. Should you have any questions please contact me at (909) 884-8276 or gkoblasz@gosbcta.com. Sincerely, Ginger Koblasz Senior Planner