Art3_RanchoCucamonga_FY19_BikePed_Day Creek_4_Ext_230906September 6, 2023
Justin Pope
Project Manager/Associate Engineer
Via email at: Justin.Pope@cityofrc.us
RE: FY19/20 TDA Article 3 Thunderbird Road Bus Turnout; REVISED to Bear Valley & Navajo
Rd Turnout Award – Extension
Dear Mr. Pope:
On September 6, 2023, the San Bernardino County Transportation Authority (SBCTA)
Board of Directors approved the City of Rancho Cucamonga's July 13, 2023 request to extend
the deadline to complete the Transportation Development Act (TDA) Article 3 grant funded project as
outlined below.
Project Type Bike/Ped
Allocation Number L20-0702-0745-00
Project Description Day Creek Channel Bike Trail
TDA Article 3 Award $403,000
$217,000
Local Share 35%
ATP Share (if applicable) NA
Total Project Cost $620,000
Original Deadline 12/31/2022
Revised Deadline 12/31/2024
No. of Years Extended 2
As a friendly reminder, the TDA Article 3 grant award is paid through a reimbursement process
upon project completion or through progress payments for awards over $200,000 (with a 20%
retention until project completion). It is required that a TDA claim form and supporting
documentation of project completion or progress are submitted to SBCTA prior to disbursement of
funds. The TDA Article 3 grant award is for a maximum reimbursable amount. Should your project
exceed the maximum reimbursable amount, SBCTA will not provide any additional
reimbursement. For projects completed under the awarded amount, SBCTA will reimburse your
agency for the TDA Article 3 share of the project using the match percentage identified above and in
your grant application. Please also keep in mind that staff expenses may only be used to fulfill the
local match requirement under select circumstances.
Upon project completion, please go to www.gosbcta.com/tda3 to access claim forms and instructions for
reimbursement filing. If you have any questions, please contact me via email at
gkoblasz@gosbcta.com or by phone at (909) 884-8276 x112.
Sincerely,
Ginger Koblasz
Senior Planner
Local Match
cc Justine Garcia & Chi Chan
July 13, 2023
Ginger Koblasz
San Bernardino County Transportation Authority
1170 West Third Street, 2nd Floor
San Bernardino, CA 92410
SUBJECT: TDA PROJECT SECOND EXTENSION REQUEST – DAY CREEK CHANNEL BIKE TRAIL
Dear Ms. Koblasz:
The City of Rancho Cucamonga is requesting a second one-year extension on the grant award received for the
completion of the Day Creek Channel Bike Trail project awarded in July of 2019.
The right-of-way acquisition for a portion of SCE (Southern California Edison) property necessary to complete
the project has taken longer than anticipated, and the project is expected to be out to bid later than originally
scheduled. The unexpected rapid increases in material costs have also caused the design to be adjusted
accordingly to reduce the total project cost, which increases the time to finish design work. Additionally, the long
material lead times that we have seen on other recent projects indicates to us that the construction schedule
could be longer than previously anticipated.
Design work for the project is at 95% and is awaiting San Bernardino County Flood Control District’s comments
and SCE’s comments to be finalized as 100%. Once the City receives the environmental clearances and
approvals from SCE to complete the right-of-way acquisition, the project will be put out to bid in the Fall of 2023
with anticipated construction in the Winter of 2023 to Summer of 2024.
We anticipate the project will be completed before May 2024, but the City would like to request a full one-year
extension until December 2024, which will allow for unforeseen issues such as longer than anticipated
coordination, right-of-way acquisition, or long lead times for construction materials.
If you should have any questions related to this request, please don’t hesitate to contact me at (909) 774-4037
or by e-mail at Justin.Pope@cityofrc.us.
Sincerely,
ENGINEERING SERVICE DEPARTMENT
Justin Pope
Project Manager/ Associate Engineer
cc: Justine Garcia, Deputy Director of Engineering Services
Chi Chan, Assistant Engineer
Entity: San Bernardino County Transportation Authority
Minute Action
AGENDA ITEM: 24
Date: September 6, 2023
Subject:
Transportation Development Act Article 3 Annual Update: Fiscal Year 2022/2023
Recommendation:
That the Board, acting as the San Bernardino County Transportation Authority (SBCTA):
A. Allow Fiscal Year (FY) 2021/2022 projects to proceed where approved guideline update
requiring expenditure within the first year was not met..
B. Extend the deadline for the Town of Apple Valley FY 2019/2020 Bus Turnout at Bear Valley
Road and Navajo Road Transportation Development Act (TDA) Article 3 award from
December 31, 2023 to December 31, 2024 (originally December 31, 2022).
C. Extend the deadline for the City of Rancho Cucamonga FY 2019/2020 Day Creek Channel
Bike Trail TDA Article 3 award from December 31, 2023 to December 31, 2024
(originally December 31, 2022).
D. Allow Omnitrans to modify the scope of work for their FY 2021/2022 Transit Stop
Improvements TDA Article 3 award to include comparable improvements to be completed at
alternate, yet to-be-determined locations upon written approval by the SBCTA Transit Manager.
Background:
San Bernardino County Transportation Authority (SBCTA) oversees the disbursement of 2% of
the Local Transportation Funds (LTF) made available to counties and cities for facilities for the
exclusive use of pedestrians and bicyclists, known as the Transportation Development Act
(TDA) Article 3 Program. In August 1999, the SBCTA Board of Directors (Board) approved a
policy that 20% of the Article 3 program would be made available for projects that improve
access to transit stops for pedestrians and persons with disabilities. The remaining 80% would be
available for pedestrian and bicycle projects.
Over the years, SBCTA has had to modify the guidelines employed to disburse these funds to the
different agencies throughout the county as needs changed and lessons were learned.
These guidelines were last updated by the Board on May 3, 2023. One modification aimed at
ensuring projects are completed as originally scoped is to require submittal of an annual Progress
Report. By definition, “progress” is to be measured by the expenditure of funds within one year
of award notification and awarding a construction contract for construction awards within three
full fiscal years. The approved regulation that applies to all active awards stipulates that:
a) If the recipient is unable to demonstrate that funds have been expended in the first year,
then those funds will be automatically rescinded and provided to the next highest scoring
application within the same award category.
b) Additionally, funds will be rescinded for construction projects in cases where a
construction contract has not yet been awarded within three full fiscal years. Since the
completion deadline for all awards is roughly three years after issuance, the expectation is that
a contractor will have been selected within the three full fiscal years at a minimum.
Board of Directors Agenda Item
September 6, 2023
Page 2
San Bernardino County Transportation Authority
Upon Board approval, all active award recipients will be notified of these guidelines and
subject to rescission if appropriate actions have not been taken to progress the project.
All active award recipients were notified of the new requirements during the collection of project
updates in preparation for this Fiscal Year (FY) 2022/2023 Annual Report. As this is a new
regulation, the majority of FY 2021/2022 award recipients did not expend funds within one year
of award notification since they were not aware of the need to do so. However, the majority of
recipients have schedules that are consistent with the original deadline. SBCTA staff
recommends these projects be “grandfathered in” and allowed to proceed as planned.
An analysis of the Annual Report included in Attachment A indicates the following regarding the
56 awards that were active during FY 2022/2023:
A scope change or an extension was needed for 13 (23%) of the 56 projects.
At $3,566,277, the total for these modified projects accounts for 34% of the $10,470,538
total.
The average extension was for 3.5 years. The longest extension was for a $127,648
FY 2011/2012 award that was rescinded with the recipient’s consent.
16 (29%) projects were completed.
10 (18%) projects with an award total of $1,653,299 were tentatively rescinded
(some still have 30 days to appeal) as a result of exceeding the award expiration date or,
as in the case of the City of Big Bear Lake, no longer include the project in their
jurisdiction’s plans. Of these 10 projects, nine were previously granted either a scope
change and/or an extension.
During solicitation of active project status information, the Town of Apple Valley
(Attachment B) and the City of Rancho Cucamonga (Attachment C) requested extensions and
Omnitrans requested a Scope Change (Attachment D). Below is a little more information about
each.
The Town of Apple Valley (Town) requests an extension from December 31, 2023 to
December 31, 2024 (originally December 31, 2022) for their FY 2019/2020 Bus Turnout
at Bear Valley Road and Navajo Road project. This project is incorporated into a larger
related intersection project. The Town identified an area where a large electronic 7-11
sign needs to be relocated in order to maximize the queuing area for pedestrians waiting
to cross. The requested extension includes a two-month buffer in case they run into
additional delivery delays.
The City of Rancho Cucamonga requests an extension from December 31, 2023 to
December 31, 2024 (originally December 31, 2022) for their FY 2019/2020 Day Creek
Channel Bike Trail award. Right-of-way acquisition for a portion of Southern California
Edison’s property needed to complete this project has taken longer than anticipated.
Several of the transit stop improvements for which Omnitrans was awarded to complete
in FY 2021/2022 have already been completed through other means. While Omnitrans
has identified potential alternate locations as outlined in Attachment D, they have yet to
finalize coordination for these new sites with the City of Montclair. SBCTA staff
recommends the SBCTA Board permit Omnitrans to use the awarded funds to complete
Board of Directors Agenda Item
September 6, 2023
Page 3
San Bernardino County Transportation Authority
comparable improvements at alternate sites upon written approval by the SBCTA Transit
Manager.
Financial Impact:
This item is consistent with the Fiscal Year 2023/2024 Budget.
Reviewed By:
This item was reviewed and unanimously recommended for approval by the General Policy
Committee on August 9, 2023.
Responsible Staff:
Ginger Koblasz, Senior Planner
RESULT: APPROVED [UNANIMOUS]
MOVER: L. Dennis Michael, City of Rancho Cucamonga
SECONDER: Frank Navarro, City of Colton
AYES: Ramos, Bishop, Herrick, Ulloa, Marquez,
Navarro, Warren, Rodriguez-Robles, Swanson,
McCallon, Dutrey, Jernigan, Michael, Robertson,
Tran, Klink, Jones, Duncan, Denison, Cook,
Armendarez, Rowe, Hagman, Baca Jr., Hernandez
(Alt.), Jindal (Alt.), Breitling (Alt.)
ABSENT: Wapner, Barich
Approved
Board of Directors
Date: September 6, 2023
Witnessed By: