Art3_Victorville_FY17_BikePed_Arrowhead7th_InvSansPics_CLOSEDCity of Victorville Date:1/5/2023
Please see below instructions and checkmark the items included in your submittal.
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Claimant:
Authorizing Resolution (one-time submission) – required within SIX months of the project
award by SBCTA Board or prior to requesting reimbursement of funds, whichever comes first.
Resolution should authorize the filing of the claim form, authorize the submission of
reimbursement requests and designate the individuals authorized to certify project completion
(Authorized Agent). Sample language is available upon request.
Claim Form (one-time submission) – required prior to, or along with, your first reimbursement
request.
Reimbursement Request Form (as needed) – this form is required every time a
reimbursement is requested. Please note, progressive payments are only eligible on awards over
$200,000 and local match share percentage must be met regardless of reimbursement amount
requested.
Backup Documentation (required with Reimbursement Request Form) – invoices, paychecks,
purchase orders, etc. to support both the reimbursement and match amounts noted on the
Reimbursement Request Form. Please note, staff administration and/or contract project
management expenses are NOT eligible match expenses. However, staff expenses may qualify for
local match under select circumstances. Please identify whether supporting documentation
includes staff expenses under one of the following allowable conditions:
Photos of Completed Project (completed projects only) – required when project is complete
and should be attached to final reimbursement request.
Other (optional) – Claimants may attach additional information not included in this list to
support the claim or reimbursement request. SBCTA may request additional information as
necessary.
Award is for an ATP Safe Routes to School (SRTS) program project, not a SRTS infrastructure
project.
Necessary staff time directly related to in-house completion of design, right-of-way
acquisition, or construction including inspection and/or construction management.
Note: No travel costs or per diems allowed for staff time
Certification of Completion (completed projects only) – prior to filing the final request for
reimbursement, written verification of project completion by the agency’s Authorized Agent is
required (see Authorizing resolution above). Sample language is available upon request.
Completed project is visible
in Google
Approved 5/16/23 -GK
Item Number: 14
City Council / Board of Directors
Consent Calendar
Meeting of: February 21, 2023
Submitted By:
Brian Gengler, City Engineer
Subject:
Seventh Avenue and Arrowhead Drive Capital Improvement Project Grant Funding
Reimbursement
Recommendation:
That the Honorable City Council Adopt Resolution No. 23-010 to authorize the submittal
of claims and requests for reimbursements from Transportation Development Act (TDA)
Article 3 funds from the San Bernardino County Transportation Authority (SBCTA) and
authorize the City Engineer to certify the completion of the project.
Fiscal Impact:
There will not be a fiscal impact resulting from this action. The TDA Article 3 funds
discussed in this report are in the approved budget and an additional appropriation is not
required. The budget account numbers, project and amount for these are shown in the
table below.
Budget Account No.Project Amount
2334500-43110-60085 Arrowhead Dr.$124,800.00
2334500-43110-60118 Seventh Ave.$124,800.00
Total $249,600.00
Strategic Plan Goal:
This project aligns with Goal E, Strategy 1 in the City of Victorville Strategic Plan 2020-
2023, “Invest in Infrastructure” and “Implement the City’s Capital Improvement Program
to meet community needs.” This project will result in investing in the City’s infrastructure
by prolonging the useful life of pavement, and adding traffic lanes, bike lanes and
sidewalk. This project was included in the City’s capital improvement program to meet the
community’s needs for improved access for motor vehicles, bicycles, and pedestrians.
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Background:
In 2016, the Engineering Department submitted an application for a TDA Article 3 Call for
Projects for a Bicycle and Pedestrian Facilities grant. In 2017, the Engineering
Department received a notification from SBCTA that the application was approved for
funding in the amount of $249,600.00. In October of 2021, the City Council approved
Resolution No. 21-103 to amend the 2021/2022 budget to appropriate the TDA funds
from SBCTA to partially fund construction costs and awarded a construction contract to
Sully-Miller Construction Co. On December 6, 2022, the City Council accepted the project
as complete and authorized the recordation of the Notice of Completion.
Discussion:
To submit a reimbursement claim to SBCTA for the grant funds awarded and expended
for in the Seventh Avenue and Arrowhead Drive Capital Improvement Project, SBCTA
requires the City Council to adopt a project specific resolution to authorize the City to
submit requests for reimbursements and to authorize the City Engineer to certify the
completion of the project. Without the adoption of this resolution, the City will not receive
a reimbursement of the grant funds from SBCTA. A resolution has been prepared which
conforms to SBCTA’s requirements. The resolution reflects the title of the application
submitted to SBCTA for the grant that was awarded, “Arrowhead Dr./7th Ave Bike Lane
and Sidewalk Project”.
Staff recommends that the Honorable City Council adopt Resolution No. 23-010 to
authorize the submittal of claims and requests for reimbursements from TDA Article 3
funds from SBCTA and authorize the City Engineer to certify the completion of the project.
Staff remains available for any questions Council may have.
Attachments:A – Resolution No. 23-010
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ATTACHMENT A
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RESOLUTION NO. 23-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VICTORVILLE, AUTHORIZING SUBMITTAL OF A CLAIM TO THE
SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY FOR
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FUNDS FOR
ARROWHEAD DR/7th AVE BIKE LANE AND SIDEWALK PROJECT
WHEREAS, the Mills-Alquist-Deddeh Act (SB 325) was enacted by the California
Legislature to improve existing public transportation services and encourage regional
transportation coordination. Known as the Transportation Development Act (TDA) of 1971, this
law provides funding to be allocated to transit and non-transit related purposes that comply with
regional transportation plans; and
WHEREAS, TDA provides two funding sources, the Local Transportation Fund (LTF)
and State Transit Assistance fund (STA); and
WHEREAS, LTF is derived from a ¼ cent of the general sales tax collected statewide and
apportioned by population to areas within the county; and
WHEREAS, STA is derived from the statewide sales tax on diesel fuel, plus an additional
vehicle registration fee authorized under Senate Bill 1, referred to as the State of Good Repair, and
both are apportioned by the State Controller’s Office 50% by population and 50% by transit
operator revenues; and
WHEREAS, the San Bernardino County Transit Authority (SBCTA) authorizes funding
for a wide variety of transportation programs in San Bernardino County, including planning and
program activities, pedestrian and bicycle facilities, community transit services, public
transportation, and bus and rail projects to local transportation agencies through annual
apportionment and allocation processes, and approves payments periodically throughout the year;
and
WHEREAS, SBCTA awarded the City of Victorville, TDA Article 3 grant funds in the
amount of $249,600.00 for development of the Arrowhead Dr./7th Ave Bike Lane & Sidewalk
project within the City of Victorville jurisdiction through a competitive “Call for Projects”; and
WHEREAS, TDA Article 3 grant funds are provided on a reimbursement basis; and
WHEREAS, SBCTA requires the City of Victorville to submit a claim and request(s) for
reimbursement; and
WHEREAS, submittal of the claim for TDA Article 3 funds must be first authorized by
the Council; and
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WHEREAS, the Arrowhead Dr/7th Ave Bike Lane and Sidewalk Project award is over
$200,000.00, and is eligible for progress reimbursement or for reimbursement at project
completion; and
WHEREAS, SBCTA requires the designation of individuals authorized to certify Project
completion; and
WHEREAS, the City Engineer, or their designee, is authorized to certify project
completion.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF VICTORVILLE
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are incorporated into
this Resolution by reference together with any definitions set forth therein.
SECTION 2. The City Engineer is authorized to certify project completion.
SECTION 3. The City Engineer is further authorized to submit a claim and request for
reimbursement(s) for TDA Article 3 funds for the Arrowhead Dr/7th Ave Bike Lane and Sidewalk
Project in the amount of $249,600.00 on behalf of the City of Victorville.
SECTION 4. That this Resolution shall take effect immediately upon its adoption.
San Bernardino Associated Governments
Claim Form
Article 3 Grant Program
Project Name:Arrowhead Dr./7th Ave. Bike Lane & Sidewalk Grant Allocation No:L18-0702-0751-01
Claimant:City of Victorville
Address:
Attention:
Phone No:
E-mail Address:
249,600.00$
Purpose:Please check one purpose.
Authorizing Signature:
(Authorized Agent specified in Authorizing Resolution)
Date:6/1/2022
Signature
Brian Gengler, City Engineer
Type Name & Title
Approval of this claim and payment by the County Auditor to this claimant are subject to monies being available and
to the provision that such monies will be used only in accordance with the approved allocation instruction.
Transit Stop Access Improvements, PUC 99233.3
Brian Gengler, City Engineer
760-955-5156
bgengler@victorvilleca.gov
Condition of Approval:
Article 3 Bicycle/Pedestrian Facilities, Public Utilities Code (PUC) 99233.3
Award Amount
14343 Civic Drive
PO Box 5001 Victorville, CA 92393-5001
Art3_Victorville_FY17_BikePed_Arrowhead7th_Claim No. 1
Claim Form Page 1
San Bernardino Associated Governments
Reimbursement Request
Article 3 Grant Program
Claimant:City of Victorville Allocation #:L18-0702-0751-01
Total Project
Cost
Article 3 Award
Amount
Percent
Article 3*Local Match ATP Funds
Arrowhead Dr./7th Ave. Bike Lane & Sidewalk $1,560,000.00 $249,600.00 16.00%$62,400.00 $1,329,000.00
*Note: Actual share is forumla based.
Instructions: Please complete 1 through 5 below.
Amount
$249,600.00
$62,400.00
$312,000.00
$249,600.00 $0.00
$62,400.00 $0.00
$1,329,000.00 $0.00
$1,641,000.00 $0.00
I certify that the information on this Financial Reporting form is true and accurate to the best of my knowledge.
(Authorized Agent specified in Authorizing Resolution)
Signed:Date:1/5/2023
Field will change to red if local share is not met (not allowed).
Field will change to green if local share exceed requirement (allowed).
ATP Funds (if applicable)5) ATP (if applicable)
Grant Information (completed by SBCTA)
Total Amount Remaining
Project Name
3) Article 3
4) Local Match
Total
Total
Project Costs to Date (include amount requested above)
1) Article 3 Cost (amount being requested for
reimbursement)
2) Local Match/ATP Funds Cost
Local Match
Article 3 Balance Remaining
Art3_Victorville_FY17_BikePed_Arrowhead7th_Claim
Reimbursement Request Page 1
Vendor
Number
EFTDate EFTNumber
To The
Order Of
Pay
City of Victorville
P.O. Box 5001
Victorville, CA 92393-5001
(760) 955-5000 VOID 90 DAYS FROM DATE OF ISSUE
EFT FILE COPY
NON-NEGOTIABLE
Vendor No.Vendor Name EFT No.EFT Date EFT Amount
Paid AmountDescriptionInvoice NumberInvoice Date
EFT Number:City of Victorville, Victorville, CA 92393
Disc TakenGross Amount
$843,077.22
*Eight Hundred Forty-three Thousand Seventy-seven Dollars and 22 Cents*
SULLY-MILLER CONTRACTING CO
135 SO. STATE COLLEGE BLVD
SUITE 400
BREA, CA 92821-5819
7194 03/23/2022 00329381
00329381
$843,077.227194SULLY-MILLER CONTRACTING CO 03/23/202200329381
Page 1 of 1 00329381
03/21/2022 EST #1 PO 5357 SEVENTH AVE & ARROWHEAD DR
IMPROVE
887,449.71 0.00 $887,449.71
03/21/2022 EST #1 RET PO 5357 CITY HELD RETENTION -44,372.49 0.00 -$44,372.49
Vendor
Number
EFTDate EFTNumber
To The
Order Of
Pay
City of Victorville
P.O. Box 5001
Victorville,CA 92393-5001
(760) 955-5000 VOID 90 DAYS FROM DATE OF ISSUE
EFT FILE COPY
NON-NEGOTIABLE
Vendor No.Vendor Name EFT No.EFT Date EFT Amount
Paid AmountDescriptionInvoice NumberInvoice Date
EFT Number:City of Victorville, Victorville, CA 92393
Disc TakenGross Amount
$854,626.77
*Eight Hundred Fifty-four Thousand Six Hundred Twenty-six Dollars and 77 Cents*
SULLY-MILLER CONTRACTING CO
135 SO. STATE COLLEGE BLVD
SUITE 400
BREA,CA 92821-5819
7194 03/30/2022 00329586
00329586
$854,626.777194SULLY-MILLER CONTRACTING CO 03/30/202200329586
Page 1 of 1 00329586
03/29/2022 EST #2 PO 5357 SEVENTH AVE & ARROWHEAD DR 899,607.13 0.00 $899,607.13
03/29/2022 EST #2 RET PO 5357 CITY HELD RETENTION -44,980.36 0.00 -$44,980.36