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Art3_Highland_FY17_BikePed_CreekAlabama_Comm_240506From:Ginger Koblasz To:Carlos Zamano Cc:James Mejia; Vanessa Schoenewald; Josh Lee Subject:RE: City Creek/Alabama Street Bikeway Date:Monday, May 06, 2024 10:05:00 AM Attachments:image001.png image006.png image007.png Hi Carlos, Thanks for the call. Just to recap, similar to what we had to do for Highland/Redlands Connector, please send a letter requesting a scope change for TDA Article 3 (1) CON funds to be moved to Pre-CON and (2) from project construction to project design/environmental. Be sure to note why the ATP funds are having to be forfeited in your letter including: Required 2-3 year Army Corp of Engineers approval process (with no guarantee that it will be approved after that duration). County Flood Control’s 10+ year delay in repairing the project section as required by the Corp. County’s refusal to commit (1) to a schedule for when they will, if ever, make the repair and (2) to replace any improvements made through the ATP project should that repair come after project completion. Issues with the existing bridge that the original project scope thought could be used but which in fact cannot unless additional funds are secured. As indicated before, you are welcome to submit a 9th invoice that does not exceed the 20% retention. The remainder will be subject to Board approval. Thanks, Ginger From: Carlos Zamano <czamano@cityofhighland.org> Sent: Monday, May 6, 2024 9:22 AM To: Ginger Koblasz <gkoblasz@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Okay, my extension is 254. Or you can call me on my city cell at 909-838-1816. Carlos Zamano, P.E. City Manager (909) 864-6861 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Monday, May 6, 2024 9:21 AM To: Carlos Zamano <czamano@cityofhighland.org>; Michelle Gomez <mgomez@cityofhighland.org> Cc: James Mejia <jmejia@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. I’ll give you a call now. From: Carlos Zamano <czamano@cityofhighland.org> Sent: Monday, May 6, 2024 9:02 AM To: Ginger Koblasz <gkoblasz@gosbcta.com>; Michelle Gomez <mgomez@cityofhighland.org> Cc: James Mejia <jmejia@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Ginger, I will take another look at our files, but I don’t think Ernie or David Kinzle every processed a revised PPR with CTC before Ernie retired and Dave passed away. Please let me know if you have time today for a conversation about this project. I am open most of the day except from 2:30-3:30 p.m. Thank you, Carlos Zamano, P.E. City Manager (909) 864-6861 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Michelle GomezAccountantPhone 909-864-6861 ext.264Fax 909-862-3180www.cityofhighland.org Sent: Monday, May 6, 2024 8:53 AM To: Michelle Gomez <mgomez@cityofhighland.org> Cc: Carlos Zamano <czamano@cityofhighland.org>; James Mejia <jmejia@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Hi Michelle, The problem is that we can’t just move the funds around without authorization. Unless the CTC approved a revised PPR that shows TDA Article 3 being all Pre-Con (please share a copy if that is the case!), then we’ll need the City to request a scope change that moves the $29k TDA Article 3 CON to pre-CON and we will have to take this request to the SBCTA Board for their approval. Additionally: I’ll review, and process if it meets all the requirements, invoice #8. Because there is a 20% retention until project completion, invoice #9 can be for a total of no more than $31,708.30. This leaves a balance of $74,309.25 (or 20%) which is more than the $29k that the City wants to move to Pre-Con. So approval of the scope change shouldn’t be what holds anything up. Please use the updated Claim Form attached for invoice #9; it assumes all is well with invoice #8 and starts from there. Please let me know if you have any questions. Thanks, Ginger From: Michelle Gomez <mgomez@cityofhighland.org> Sent: Thursday, May 2, 2024 8:57 AM To: Ginger Koblasz <gkoblasz@gosbcta.com> Cc: Carlos Zamano <czamano@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway Hi Ginger, Thanks for your reply. Just curious if we could start to work on the next reimbursement request while this one is getting processed? Thank you, From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Wednesday, May 1, 2024 7:03 PM To: Michelle Gomez <mgomez@cityofhighland.org> Cc: Carlos Zamano <czamano@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Thanks Michelle. Honestly, I’ve been swamped and haven’t looked at it yet. I’ll let you know if I have any questions as I process it. Best, Ginger From: Michelle Gomez <mgomez@cityofhighland.org> Sent: Tuesday, April 30, 2024 11:04 AM To: Ginger Koblasz <gkoblasz@gosbcta.com> Cc: Carlos Zamano <czamano@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway Good morning Ginger, I just wanted to check to see if you need anything else from us after Carlos sent over the letter that you have been waiting on? Thank you, Michelle GomezAccountantPhone 909-864-6861 ext.264Fax 909-862-3180www.cityofhighland.org From: Carlos Zamano <czamano@cityofhighland.org> Sent: Friday, April 5, 2024 1:49 PM To: Ginger Koblasz <gkoblasz@gosbcta.com> Cc: Michelle Gomez <mgomez@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway Afternoon Ginger, I am reaching out to on the subject project because I have had an outstanding task for several months. As I recall, I owe you letter per your email below from May 4, 2023. Please see attached letter. Let me know if you have any questions or comments. Sorry about my delay in responding, Thank you for your patience and continued assistance with this project. Carlos Zamano, P.E. City Manager (909) 864-6861 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Monday, July 17, 2023 9:27 AM To: Carlos Zamano <czamano@cityofhighland.org> Cc: Michelle Gomez <mgomez@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Hi Carlos, Michelle reminded me that we still have an outstanding invoice (#8) for the City Creek/Alabama project that needs to be processed however, I am showing below is where we left off and that we are still missing information needed to proceed. If I missed the email, can you please resend it? Thanks, Ginger From: Carlos Zamano <czamano@cityofhighland.org> Sent: Thursday, May 4, 2023 5:09 PM To: Ginger Koblasz <gkoblasz@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Ginger, Thank you for sending me this information as follow up to our phone conversation this afternoon. I will proceed as noted below and provide you the revied table by tomorrow via email and follow up with the letter early next week. Carlos Zamano, P.E. Public Works Director/City Engineer (909) 864-6861, ext. 254 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Thursday, May 4, 2023 5:02 PM To: Carlos Zamano <czamano@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Phase Updated Costs (in 1,000s) ATP TDA Article 3 Highland San Total Bernardino Pre-CON $0.00 $342.546 $0.88 CON $2,354.00 $29.000 $2.00 Total $2,354.00 $371.546 $2.88 In your letter, please note that the TDA Article 3 portion remains consistent with the City’s Cycle3 ATP application and that additional expenses are being covered by the City. Please update the table and return it to me via email while you’re working on your memo so I can prepare an updated Claim Form for this project. Thanks. From: Ginger Koblasz Sent: Thursday, May 4, 2023 4:27 PM To: Carlos Zamano <czamano@cityofhighland.org> Subject: RE: City Creek/Alabama Street Bikeway Here’s what we have for TDA 3 From: Ginger Koblasz Sent: Thursday, May 4, 2023 1:39 PM To: Carlos Zamano <czamano@cityofhighland.org>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org>; Vanessa Schoenewald <vschoenewald@gosbcta.com>; Josh Lee <jlee@gosbcta.com>; Brianna Martinez <bmartinez@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Hi Carlos, Sorry I’m only just now getting back to reviewing this and it’s a lot to process. Thankfully we are allowed to defer to whatever the CTC approves however, there are a couple of things that aren’t lining up well with the summary provide on #4 below. According to Invoice #8, the total spent should be $410,341 but you’re showing $516,120.47 below. What am I missing here? While the CTC seems to have approved a scope change from pre-con & con with a project total of $3,965,000 to just con for $2,354,000, I’m not seeing where they authorized a project total change to $4,084,020.47. Was that approved by any agency other than the City? Was a revised PPR provided to the CTC that showed TDA Article 3 no longer contributing to CON? At least the total TDA Article 3 amount decreased so we might be able to avoid taking this to Board, but if you have proof of approval by the CTC, or some other form of documentation, that would be helpful. Thank you, Ginger From: Carlos Zamano <czamano@cityofhighland.org> Sent: Wednesday, April 5, 2023 4:54 PM To: Ginger Koblasz <gkoblasz@gosbcta.com>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org>; Vanessa Schoenewald <vschoenewald@gosbcta.com>; Josh Lee <jlee@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Ginger, It was brought to my attention that I did not respond to questions #3 and #4. Please see my responses below to these questions. Carlos Zamano, P.E. Public Works Director/City Engineer (909) 864-6861, ext. 254 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Carlos Zamano Sent: Wednesday, April 5, 2023 4:06 PM To: Ginger Koblasz <gkoblasz@gosbcta.com>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org>; Vanessa Schoenewald <vschoenewald@gosbcta.com>; Josh Lee <jlee@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Ginger, Please see my responses below in red and attached email. Let me know if you need anything else. Carlos Zamano, P.E. Public Works Director/City Engineer (909) 864-6861, ext. 254 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Wednesday, April 5, 2023 8:54 AM To: Carlos Zamano <czamano@cityofhighland.org>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org>; Vanessa Schoenewald <vschoenewald@gosbcta.com>; Josh Lee <jlee@gosbcta.com> Subject: RE: City Creek/Alabama Street Bikeway Importance: High EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Hi Carlos, It looks like City Creek/Alabama invoice did not get processed because additional information is still needed. Please see below. Thank you, Ginger From: Ginger Koblasz Sent: Monday, July 25, 2022 1:30 PM To: 'Carlos Zamano' <czamano@cityofhighland.org>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org>; Vanessa Schoenewald <vschoenewald@gosbcta.com>; Josh Lee <jlee@gosbcta.com> Subject: City Creek/Alabama Street Bikeway Happy Monday Carlos, I did some more digging around on the City Creek/Alabama Street Bikeway project and have new questions on that one: 1. Is everything still on track to allocate construction funds by 2/28/23? It looks like the CTC approved an allocation extension (link) for this project which automatically extends the TDA Article 3 completion deadline to 2/28/2026. Response: The requirement is to submit the construction allocation by 2/28/2023 which we did. The construction allocation funds were approved at the CTC March 23rd meeting, see attached email from Eduardo with Caltrans Local Assistance received today. 2. Can you please provide a copy showing approval of the phase budget/scope change? According to the CTC extension approved in 12/2020, the ATP ROW budget is now $817 and, according to the extension awarded in 6/2021, the ATP CON budget is $2,354. Below shows the budget according to the City’s ATP application which appears to have been modified. Response: The email from Eduardo includes a copy of the Finance Letter and it reflects CON State ATP Funds of $2,354,000. We did not allocate ATP ROW funds for this project. 3. Is the City of San Bernardino still going to contribute to this project as planned? Response: The City of San Bernardino has a very small share of the project cost, and they will still contribute their share of the cost. 4. Can you please correct and complete the summary below? Phase CTC Extensions (12/20 & 6/21) Spent to Date (Inv. 8) Project Balance (Total - Inv 8) ATP (in the 1,000s) TDA3 (in the 1,000s) Highland (in the 1,000s) San Bernardino (in the 1,000s) Total PA&ED $0.00 $108.00 $26.00 $1.00 $135,000.00 PS&E $0.00 $59.00 $315.00 $1.00 $375,000.00 Subtotal $0.00 $167.00 $341.00 $2.00 $510,000.00 R/W $817.00 $176.00 $107.00 $0.00 $1,100,000.00 CON $2,354.00 $29.00 -$29.00 $1.00 $2,355,000.00 Total $3,171.00 $372.00 $419.00 $3.00 $3,965,000.00 Phase Revised Costs Spent to Date (Inv. 8)ATP (in the 1,000s) TDA3 (in the 1,000s) Highland (in the 1,000s) San Bernardino (in the 1,000s) Total Env. & PS&E $0.00 $333.98 $181.26 $0.88 $516,120.47 $516,120.47 R/W $0.00 $0.00 $0.00 $0.00 $0 $0 CON $2,354.00 $0.00 $1,211.90 $2.00 $3,567,900.00 $0 Total $2,354.00 $333.98 $1,393.16 $2.88 $4,084,020.47 $516,120.47 Unfortunately, I need to track progressive reimbursements by the phase now. Please let me know if you have any questions. Thank you, Ginger From: Carlos Zamano <czamano@cityofhighland.org> Sent: Thursday, July 21, 2022 5:45 PM To: Ginger Koblasz <gkoblasz@gosbcta.com>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org> Subject: RE: Claim forms for various projects You have a nice weekend as well. Thank you for letting me know you have a copy of the ATP application. Carlos Zamano, P.E. Public Works Director/City Engineer (909) 864-6861, ext. 254 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Thursday, July 21, 2022 5:44 PM To: Carlos Zamano <czamano@cityofhighland.org>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org> Subject: RE: Claim forms for various projects EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Sounds good Carlos. I was able to track down a copy of the original ATP application so you can skip that part. Have a nice weekend! From: Carlos Zamano <czamano@cityofhighland.org> Sent: Thursday, July 21, 2022 5:42 PM To: Ginger Koblasz <gkoblasz@gosbcta.com>; Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org>; Alondra Munoz <amunoz@cityofhighland.org> Subject: RE: Claim forms for various projects Afternoon Ginger, I will respond to your email below but not until early next week. I just got back in the office after being off a few days and we are off tomorrow. Thank you in advance for your patience. Carlos Zamano, P.E. Public Works Director/City Engineer (909) 864-6861, ext. 254 City of Highland 27215 Base Line Highland, CA 92346 Email: czamano@cityofhighland.org Web: www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Thursday, July 21, 2022 4:25 PM To: Michelle Gomez <mgomez@cityofhighland.org> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Carlos Zamano <czamano@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org> Subject: RE: Claim forms for various projects EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. Hi Michelle, I suspect I might have several questions as I process these. To start with: 1. STR17001 TDA Article 3 – Bicycle/Pedestrian facility City Creek/Alabama Street Bikeway Claim #8 a. Can you please send me a copy of the ATP application for this one? b. According to our records, the City Creek/Alabama Street Bikeways project needs to be completed by the end of August 2022. Will this project be completed by then? If not, what is the CTC approved completion date for the project? Can you please send me a copy of this also? 2. SWK19001 TDA Article 3 – Bicycle/Pedestrian facility 9th St Transit Stops, Sidewalk, & Bikeway Claim #1 a. According to our records, the 9th St Transit Stops, Sidewalk, and Bikeways project needs to be completed by the end of December 2022. Will this project be completed by then? Thank you, Ginger From: Michelle Gomez <mgomez@cityofhighland.org> Sent: Thursday, July 21, 2022 10:56 AM To: Ginger Koblasz <gkoblasz@gosbcta.com> Cc: Chuck Dantuono <cdantuono@cityofhighland.org>; Carlos Zamano <czamano@cityofhighland.org>; Leticia Nava-Cruz <lnavacruz@cityofhighland.org> Subject: Claim forms for various projects Good morning Ginger, Please find attached the billings for the following projects: STR15002 TDA Article 3 – Bicycle/Pedestrian facility Highland/Redlands Regional Connector Claim#10 STR17001 TDA Article 3 – Bicycle/Pedestrian facility City Creek/Alabama Street Bikeway Claim #8 SWK19001 TDA Article 3 – Bicycle/Pedestrian facility 9th St Transit Stops, Sidewalk, & Bikeway Claim #1 SWK19002 TDA Article 3 – Transit Stop Access Improvements Baseline, Boulder, 9th Street and Olive Tree Claim #1 If you have any questions please let me know. Thank you, Michelle GomezAccountantPhone 909-864-6861 ext.264Fax 909-862-3180 www.cityofhighland.org From: Ginger Koblasz <gkoblasz@gosbcta.com> Sent: Friday, August 27, 2021 9:07 AM To: Leticia Nava-Cruz <lnavacruz@cityofhighland.org> Cc: 'Dave Kinzle (dkinzle@tkeengineering.com)' <dkinzle@tkeengineering.com>; Michelle Gomez <mgomez@cityofhighland.org>; Chuck Dantuono <cdantuono@cityofhighland.org>; Carlos Zamano <czamano@cityofhighland.org> Subject: RE: STR15002 Highland/Redlands Regional Connector Claim#9 EXTERNAL EMAIL: Do not click on links or open attachments unless you know the content is safe. No need for the originals, thanks. From: Leticia Nava-Cruz [mailto:lnavacruz@cityofhighland.org] Sent: Friday, August 27, 2021 8:21 AM To: Ginger Koblasz Cc: 'Dave Kinzle (dkinzle@tkeengineering.com)'; Michelle Gomez; Chuck Dantuono; Carlos Zamano Subject: STR15002 Highland/Redlands Regional Connector Claim#9 Good Morning Ginger, Attached in Claim #9 for the Highland/Redlands Regional Connector project. Please let me know if you would like the originals. Thank you, Tish Nava-Cruz|Accounting Supervisor|City of Highland|27215 Base Line Highland, CA 92346|P:909-864-6861 ext. 208| lnavacruz@cityofhighland.org The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. If you believe that you have received this e-mail in error, please contact the sender immediately and delete the e-mail and all of its attachments. The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. If you believe that you have received this e-mail in error, please contact the sender immediately and delete the e-mail and all of its attachments. The information in this e-mail and any attachments are for the sole use of the intended recipient and may contain privileged and confidential information. If you are not the intended recipient, any use, disclosure, copying or distribution of this message or attachment is strictly prohibited. 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